Operations & Admin Coordinator – Growth & Impact

Trenchless Today LLC.; Saint Petersburg (FL); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Competitive pay

Benefits

Career advancement

Impactful work

Job summary

Trenchless Today LLC. is seeking a dependable Office Assistant to support daily operations at our Florida location in St. Petersburg. You’ll work closely with the General Manager, Sales Team, and field technicians, while coordinating with HQ in New York.

The ideal candidate is organized, proactive, and capable of multitasking across administrative, accounting, fleet, and safety duties. Join a growing, team-driven company with opportunities for advancement.

Qualifications

• ServiceTitan experience required.
• 2-3 years of administrative or office management experience, preferably in a construction, plumbing, or pipe rehabilitation environment.
• Working knowledge of basic accounting and financial processes.
• Highly organized, independent, and capable of managing multiple priorities.
• Strong attention to detail, honesty, and commitment to company standards.
• Proficient with Microsoft Office (Excel, Outlook, Word).
• Excellent communication skills and a customer-service mindset.

Responsibilities

• Manage day-to-day office operations and communications for the Florida location.
• Support the General Manager and local team with scheduling, reporting, and documentation.
• Assist with accounts payable/receivable, reconciliations, expense tracking, and petty cash.
• Maintain organized digital and physical filing systems for receipts, reports, and compliance records.
• Enter and manage data in ServiceTitan for jobs, customers, and vendor accounts.
• Coordinate with HQ Accounting and HR teams on payroll, benefits, and employee onboarding documentation.
• Support fleet management by tracking maintenance receipts, registrations, and insurance renewals (with HQ oversight).
• Maintain logs for company vehicles, fuel cards, and GPS trackers.
• Assist in monitoring inventory of company assets, tools, and supplies.
• Help reconcile company cards and ensure all receipts are submitted and filed properly.
• Maintain inventory of PPE, uniforms, and safety supplies for the Florida location.
• Coordinate with HQ on annual safety training, toolbox talks, and incident reports.
• Support local property needs, including vendor communication for cleaning, landscaping, and office supplies.
• Ensure the workspace remains organized, safe, and professional.
• Be part of a growing company with a strong mission and supportive leadership.

Job description

Trenchless Today LLC. is seeking a dependable Office Assistant to support daily operations at our Florida location in St. Petersburg. You’ll work closely with the General Manager, Sales Team, and field technicians, while coordinating with HQ in New York.

The ideal candidate is organized, proactive, and capable of multitasking across administrative, accounting, fleet, and safety duties. Join a growing, team-driven company with opportunities for advancement.