Office Administrator – Florida Location

Trenchless Today LLC.; Saint Petersburg (FL); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Competitive pay

Benefits

Career advancement

Impactful work

Job summary

Trenchless Today LLC. is seeking a dependable Office Assistant to support daily operations at our Florida location in St. Petersburg. You’ll work closely with the General Manager, Sales Team, and field technicians, while coordinating with HQ in New York.

The ideal candidate is organized, proactive, and capable of multitasking across administrative, accounting, fleet, and safety duties. Join a growing, team-driven company with opportunities for advancement.

Qualifications

• ServiceTitan experience required.
• 2-3 years of administrative or office management experience, preferably in a construction, plumbing, or pipe rehabilitation environment.
• Working knowledge of basic accounting and financial processes.
• Highly organized, independent, and capable of managing multiple priorities.
• Strong attention to detail, honesty, and commitment to company standards.
• Proficient with Microsoft Office (Excel, Outlook, Word).
• Excellent communication skills and a customer-service mindset.

Responsibilities

• Manage day-to-day office operations and communications for the Florida location.
• Support the General Manager and local team with scheduling, reporting, and documentation.
• Assist with accounts payable/receivable, reconciliations, expense tracking, and petty cash.
• Maintain organized digital and physical filing systems for receipts, reports, and compliance records.
• Enter and manage data in ServiceTitan for jobs, customers, and vendor accounts.
• Coordinate with HQ Accounting and HR teams on payroll, benefits, and employee onboarding documentation.
• Support fleet management by tracking maintenance receipts, registrations, and insurance renewals (with HQ oversight).
• Maintain logs for company vehicles, fuel cards, and GPS trackers.
• Assist in monitoring inventory of company assets, tools, and supplies.
• Help reconcile company cards and ensure all receipts are submitted and filed properly.
• Maintain inventory of PPE, uniforms, and safety supplies for the Florida location.
• Coordinate with HQ on annual safety training, toolbox talks, and incident reports.
• Support local property needs, including vendor communication for cleaning, landscaping, and office supplies.
• Ensure the workspace remains organized, safe, and professional.
• Be part of a growing company with a strong mission and supportive leadership.

Job description

Is your current company not delivering on its promises? Looking for an opportunity to grow via industry training and certifications but waiting in vain? Be sure to join the Trenchless Today team and bring your can-do attitude!

What You Need to Know About Trenchless Today

A family-owned and operated business, our team has over 40 years of combined experience in the pipe rehabilitation industry. During that time, we have embraced trenchless technology and have since been performing (no-dig) pipe replacement. As we are family-oriented and goals driven, we have made it our mission to provide only the highest level of service. Additionally, we understand the importance of providing immediate attention when a property is having issues that require our unique expertise, which is why we ensure a prompt response.

At Trenchless Today, we don’t just repair pipelines

We take pride in our work, support each other, and grow together.Whether you’re in the field, in the office, or leading a team, you play a direct role in our success.We value people who take ownership, support their team, and want to continuously improve.

Who We’re Looking For

We’re looking for people who:

• Take ownership of their work
• Communicate clearly and professionally
• Show up consistently and follow through
• Want to learn, improve, and grow
• Take pride in being part of a team

What It’s Like to Work Here

• Fast-paced and team-oriented environment
• Clear expectations and accountability
• Opportunities to grow with the company
• Respect for your role and contributions

Join Our Team

If you’re looking for a place where your work matters, your team supports you, and you have the opportunity to grow—we’d love to hear from you.

St. Petersburg, FL

About Us

We are a leader in trenchless pipe rehabilitation and infrastructure solutions, providing dependable, high-quality services across multiple regions. Our mission is rooted in integrity, teamwork, and commitment — values that guide how we serve our clients and support one another every day.

As we continue to grow our footprint, our Florida location plays an essential role in delivering the same operational excellence and customer experience our company is known for. With strong support from our headquarters in New York, we’re building a team that takes pride in their work, values accountability, and thrives in a collaborative environment.

If you’re motivated, organized, and ready to contribute to a company where every role makes a difference — we’d love to have you join us.

Position Overview

We’re seeking a dependable and detail-oriented Office Assistant to support the daily operations of our Florida location. This position serves as the local administrative hub, providing critical support to the General Manager, Sales Team, and field technicians while collaborating closely with our Headquarters in New York.

The ideal candidate is organized, proactive, and comfortable wearing many hats — from managing administrative and accounting tasks to assisting with fleet, asset, and safety coordination.

Key Responsibilities

Administrative & Accounting Support

• Manage day-to-day office operations and communications for the Florida location.
• Support the General Manager and local team with scheduling, reporting, and documentation.
• Assist with accounts payable/receivable, reconciliations, expense tracking, and petty cash.
• Maintain organized digital and physical filing systems for receipts, reports, and compliance records.
• Enter and manage data in ServiceTitan for jobs, customers, and vendor accounts.
• Coordinate with HQ Accounting and HR teams on payroll, benefits, and employee onboarding documentation.

Operational & Fleet Coordination

• Support fleet management by tracking maintenance receipts, registrations, and insurance renewals (with HQ oversight).
• Maintain logs for company vehicles, fuel cards, and GPS trackers.
• Assist in monitoring inventory of company assets, tools, and supplies.
• Help reconcile company cards and ensure all receipts are submitted and filed properly.

Safety & Facility Support

• Maintain inventory of PPE, uniforms, and safety supplies for the Florida location.
• Coordinate with HQ on annual safety training, toolbox talks, and incident reports.
• Support local property needs, including vendor communication for cleaning, landscaping, and office supplies.
• Ensure the workspace remains organized, safe, and professional.

Qualifications

• ServiceTitan experience required.
• 2-3 years of administrative or office management experience, preferably in a construction, plumbing, or pipe rehabilitation environment.
• Working knowledge of basic accounting and financial processes.
• Highly organized, independent, and capable of managing multiple priorities.
• Strong attention to detail, honesty, and commitment to company standards.
• Proficient with Microsoft Office (Excel, Outlook, Word).
• Excellent communication skills and a customer-service mindset.

What We Offer

• Be part of a growing company with a strong mission and supportive leadership
• Competitive pay, benefits, and performance-based incentives
• Real career advancement potential within a national trenchless organization
• Work that makes a visible impact on communities and infrastructure

If you're looking to build a career in a high-demand industry and value teamwork, reliability, and growth, we’d love to hear from you.

Details

Location: St. Petersburg, FL
Employment Type: Full-Time
Salary:$20.00 - $25.00 /per hour
Skill Level: Associate

Behind every successful restoration is a dedicated team. These firsthand accounts reflect the culture, work ethic, and pride that define Trenchless Today.

• James - Marketing Manager