Operations & Admin Coordinator for Multi-Company Support

OneTSG; Tallahassee (FL); On-site; USD 48,000 - 50,000; Full time

Benefits offered by this job

Health Insurance

401(k) Retirement Plan

Paid Time Off

Paid Holidays

Job summary

OneTSG, headquartered in Tallahassee, is seeking a Business Operations Support Specialist to assist the Deputy Director and affiliated operations. The role involves coordinating across Operations, Finance, and Contracts, managing records, and developing repeatable workflows for a growing portfolio.

The position may be part‑time to full‑time and requires a bachelor’s degree with strong MS Office skills. A comprehensive benefits package is offered to support a healthy, secure lifestyle.

Qualifications

• Bachelor’s degree or equivalent combination of relevant education or experience.
• Demonstrated experience in an administrative, coordination, operations, or professional support role.
• Strong organizational, communication, and time‑management skills.
• Ability to manage multiple priorities, meet deadlines, and maintain attention to detail.
• Ability to work independently, exercise sound judgment, and handle confidential information with professionalism.
• Proficiency in Microsoft Office, including Outlook, Teams, Word, and Excel.

Responsibilities

• Process expense reports for affiliated companies, reviewing coding, business-purpose descriptions, supporting documentation, and receipts for accuracy.
• Maintain accurate business records and operational reporting for affiliated companies.
• Serve as a day‑to‑day operational liaison for affiliated companies, coordinating requests across Operations, Finance, and Contracts and ensuring items are routed to the appropriate team members.
• Assist with developing and documenting repeatable operational workflows as affiliated companies transition into shared systems, supporting consistent and efficient operations as the portfolio grows.
• Provide general administrative support to the Deputy Director – scheduling, meeting preparation, document routing, and follow‑up tracking.
• Coordinate and manage conference and event registrations.
• Coordinate business travel and related logistics for the Deputy Director and affiliated company needs.
• Assist with onboarding and offboarding technology‑related requests for affiliated company staff, coordinating access across required business systems and platforms.
• Support adoption of internal operational systems and help document standard operating procedures.
• Assist with special projects and other administrative duties as assigned.

Skills

Organizational skills

Communication

Time management

Multitasking

Confidentiality

MS Office

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

OneTSG, headquartered in Tallahassee, is seeking a Business Operations Support Specialist to assist the Deputy Director and affiliated operations. The role involves coordinating across Operations, Finance, and Contracts, managing records, and developing repeatable workflows for a growing portfolio.

The position may be part‑time to full‑time and requires a bachelor’s degree with strong MS Office skills. A comprehensive benefits package is offered to support a healthy, secure lifestyle.