Business Operations Support Specialist

OneTSG; Tallahassee (FL); On-site; USD 48,000 - 50,000; Full time

Benefits offered by this job

Health Insurance

401(k) Retirement Plan

Paid Time Off

Paid Holidays

Job summary

OneTSG, headquartered in Tallahassee, is seeking a Business Operations Support Specialist to assist the Deputy Director and affiliated operations. The role involves coordinating across Operations, Finance, and Contracts, managing records, and developing repeatable workflows for a growing portfolio.

The position may be part‑time to full‑time and requires a bachelor’s degree with strong MS Office skills. A comprehensive benefits package is offered to support a healthy, secure lifestyle.

Qualifications

• Bachelor’s degree or equivalent combination of relevant education or experience.
• Demonstrated experience in an administrative, coordination, operations, or professional support role.
• Strong organizational, communication, and time‑management skills.
• Ability to manage multiple priorities, meet deadlines, and maintain attention to detail.
• Ability to work independently, exercise sound judgment, and handle confidential information with professionalism.
• Proficiency in Microsoft Office, including Outlook, Teams, Word, and Excel.

Responsibilities

• Process expense reports for affiliated companies, reviewing coding, business-purpose descriptions, supporting documentation, and receipts for accuracy.
• Maintain accurate business records and operational reporting for affiliated companies.
• Serve as a day‑to‑day operational liaison for affiliated companies, coordinating requests across Operations, Finance, and Contracts and ensuring items are routed to the appropriate team members.
• Assist with developing and documenting repeatable operational workflows as affiliated companies transition into shared systems, supporting consistent and efficient operations as the portfolio grows.
• Provide general administrative support to the Deputy Director – scheduling, meeting preparation, document routing, and follow‑up tracking.
• Coordinate and manage conference and event registrations.
• Coordinate business travel and related logistics for the Deputy Director and affiliated company needs.
• Assist with onboarding and offboarding technology‑related requests for affiliated company staff, coordinating access across required business systems and platforms.
• Support adoption of internal operational systems and help document standard operating procedures.
• Assist with special projects and other administrative duties as assigned.

Skills

Organizational skills

Communication

Time management

Multitasking

Confidentiality

MS Office

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

About the Role

We are seeking a Business Operations Support Specialist to provide administrative and operational support to the Deputy Director of Tallahassee and Affiliated Operations and the companies supported by the Tallahassee office. This position may be structured as part‑time to full‑time, depending on the selected candidate’s availability, experience, and the needs of the office. The role suits an organized, service‑oriented professional who enjoys managing details, coordinating across teams, and helping multiple businesses operate efficiently.

Key Responsibilities

Affiliated-Company Operations

• Process expense reports for affiliated companies, reviewing coding, business-purpose descriptions, supporting documentation, and receipts for accuracy.
• Maintain accurate business records and operational reporting for affiliated companies.
• Serve as a day‑to‑day operational liaison for affiliated companies, coordinating requests across Operations, Finance, and Contracts and ensuring items are routed to the appropriate team members.
• Assist with developing and documenting repeatable operational workflows as affiliated companies transition into shared systems, supporting consistent and efficient operations as the portfolio grows.

Finance & Records Support

• Submit check requests and payment documentation through the designated internal platform as needed.
• Maintain organized electronic records and documentation for the affiliated companies.
• Support Finance by coordinating missing receipts, W-9s, approvals, and coding documentation to help ensure timely and accurate financial processing.

Administrative Support to the Deputy Director

• Provide general administrative support to the Deputy Director – scheduling, meeting preparation, document routing, and follow‑up tracking.
• Coordinate and manage conference and event registrations.
• Coordinate business travel and related logistics for the Deputy Director and affiliated company needs.

Onboarding, Systems & Projects

• Assist with onboarding and offboarding technology‑related requests for affiliated company staff, coordinating access across required business systems and platforms.
• Support adoption of internal operational systems and help document standard operating procedures.
• Assist with special projects and other administrative duties as assigned.

Qualification

Able to manage multiple tasks and shifting priorities across several affiliated companies while meeting deadlines. High level of professionalism and confidentiality.

Required:

• Bachelor’s degree or equivalent combination of relevant education or experience.
• Demonstrated experience in an administrative, coordination, operations, or professional support role.
• Strong organizational, communication, and time‑management skills.
• Ability to manage multiple priorities, meet deadlines, and maintain attention to detail.
• Ability to work independently, exercise sound judgment, and handle confidential information with professionalism.
• Proficiency in Microsoft Office, including Outlook, Teams, Word, and Excel.

Preferred:

• Coordinating multiple projects, responsibilities, teams, clients, or business functions.
• Processing expense reports, payment documentation, financial records, or similar administrative processes.
• Providing support for multiple companies, departments, teams, or business units.
• Coordinating meetings, travel, events, and other business logistics.
• Developing, documenting, or maintaining administrative processes and procedures.

Work Authorization

Applicants must be authorized to work in the United States

We are currently unable to sponsor or take over sponsorship of an employment visa.

Compensation & Benefits

Pay Range: $48,000–$50,000

AtOneTSG, we value the well-being and future of our team members. We’re proud to offer a comprehensive benefits package that includes:

• Health Insurance coverage provided through Capital Health Plan (CHP) or BCBS FL Blue outside of the Tallahassee Metro area, with individual premiums fully covered by the company.
• Optional coverage for Dental, Vision, and Supplemental Insurance
• 401(k) Retirement Plan to help you plan for the future
• Paid Time Off (PTO): 176 hours annually
• Paid Holidays: Observance of standard federal holidays

We believe in supporting our employees both professionally and personally, and our benefits are designed to promote a healthy, balanced, and secure lifestyle.

Employer Overview

OneTSG is the general shared services organization for advocacy and consulting companies under The Southern Group and TSG Advisors brands. With its headquarters in Tallahassee, FL, the OneTSG team is a network of individuals spread throughout the Southeast and all major metro regions in Florida. Services provided include, but are not limited to, finance and accounting, office operations, contracting, payroll, marketing, legal services, and content development. If you are interested in learning more about the companies our team supports, visit www.thesoutherngroup.com or www.tsgadvisors.com.