Project Operations Coordinator

Jobsforhumanity; United States; On-site; USD 42,000 - 62,000; Full time

Job summary

Jobsforhumanity is seeking a Project Administrative Assistant to provide essential administrative and operational support to project teams and office leadership. The role includes coordinating contracts, invoices, POs, cost tracking, scheduling, meeting administration, and project documentation to ensure efficient project delivery.

The successful candidate is proactive, detail-oriented, and able to manage multiple priorities in a collaborative, client-service-focused environment, with strong

Qualifications

• Minimum of 2 years of experience in project coordination or project administration.
• Professional demeanor.
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication with a client-focused approach.
• Ability to prioritize, initiate projects, solve problems, seek assistance, and meet deadlines.
• Ability to work independently while collaborating with cross-functional teams.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook) and collaboration tools.

Responsibilities

• Support multiple internal project teams with high-quality project administration.
• Process and support project and vendor contracts.
• Manage project data and files.
• Create meeting agendas and minutes.
• Provide miscellaneous administrative support to project teams.
• Coordinate internal staff schedules and calendars.
• Organize internal operating committees.
• Arrange travel and registrations for team events.

Skills

Project coordination

Organizational skills

Communication skills

Time management

Attention to detail

Client-focused

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Teams

Job description

Jobsforhumanity is seeking a Project Administrative Assistant to provide essential administrative and operational support to project teams and office leadership. The role includes coordinating contracts, invoices, POs, cost tracking, scheduling, meeting administration, and project documentation to ensure efficient project delivery.

The successful candidate is proactive, detail-oriented, and able to manage multiple priorities in a collaborative, client-service-focused environment, with strong