Operations Administrator

Jobs for Humanity; California; On-site; USD 48,000 - 60,000; Full time

Job summary

Jobs for Humanity is seeking a highly organized Operations Administrator and Co-ordinator to support daily business functions. This paid role involves coordinating operational activities, managing administrative tasks, and ensuring smooth communication across departments.

You will work with another administrator to maintain efficient processes and contribute to the smooth running of the business. You will work alongside another administrator to maintain efficient processes, manage calendars and

Qualifications

• Proficient in Microsoft Office suite and CRM software.
• Strong administrative experience with excellent organisational skills.
• Excellent written and verbal English communication.
• Good computer literacy and quick to learn new programs.
• Able to prioritise tasks and manage time effectively.
• Customer-focused with professional approach to stakeholders.
• Capable of working independently.

Responsibilities

• Oversee and coordinate daily operational activities to ensure smooth workflow
• Manage sales administration processes, including processing orders and maintaining accurate records
• Utilise CRM software to update customer information and track interactions
• Prepare reports and presentations using Microsoft Word, PowerPoint, and Excel
• Support the team with general administrative duties such as filing, data entry, and correspondence
• Liaise with clients and internal teams via email and telephone to facilitate effective communication
• Assist in organising meetings, scheduling appointments, and managing calendars using Microsoft Outlook
• Maintain organisational systems to improve efficiency and productivity

Skills

Microsoft Office Proficiency

CRM software familiarity

Administrative experience

English communication

Computer literacy

Time management

Customer service orientation

Independent work

Tools

CRM software

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

We are seeking a highly organised and proactive Operations Administrator and Co-ordinator to support our daily business functions. This role involves managing administrative tasks, coordinating operational activities, and ensuring seamless communication across departments. The ideal candidate will possess strong computer literacy, excellent organisational skills, and effective communication abilities to contribute to the efficiency of our operations. This is a paid position suitable for individuals with relevant administrative experience eager to develop their career. you will be working alongside with other administrator to ensure the smooth running of the business and management.

Responsibilities

• Oversee and coordinate daily operational activities to ensure smooth workflow
• Manage sales administration processes, including processing orders and maintaining accurate records
• Utilise CRM software to update customer information and track interactions
• Prepare reports and presentations using Microsoft Word, PowerPoint, and Excel
• Support the team with general administrative duties such as filing, data entry, and correspondence
• Liaise with clients and internal teams via email and telephone to facilitate effective communication
• Assist in organising meetings, scheduling appointments, and managing calendars using Microsoft Outlook
• Maintain organisational systems to improve efficiency and productivity

Skills

• Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with CRM software and sales administration processes
• Strong administrative experience with excellent organisational skills
• Effective communication skills in English, both written and verbal
• Demonstrated computer literacy and theability to adapt to new programmes quickly
• Exceptional time management skills with the ability to prioritise tasks effectively
• Customer service orientation with a professional approach to internal and external stakeholders
• Ability to work independently

This role offers an excellent opportunity for a motivated individual looking to utilise their organisational talents within a supportive organisation. The successful candidate will play a vital part in streamlining operations while gaining valuable experience across multiple administrative functions.

All your information will be kept confidential according to EEO guidelines.