Operations & Admin Coordinator — Design Studio

Caplow Manzano; Miami (FL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Profit sharing

Health insurance

PTO after trial period

Job summary

Caplow Manzano is seeking an Operations Assistant to support day-to-day logistics and administrative tasks for a small architecture and construction studio. The role involves assisting with contracts, vendor relations, and office operations in Coconut Grove, Miami.

We value independent, organized professionals with strong communication skills who can manage multiple tasks and timelines. Full-time or part-time, on-site with health benefits and PTO after a trial period.

Qualifications

• Degree in business, communications, or related field.
• 3–4 years experience.
• Ability to self-manage and work independently.
• Personally organized and detail-oriented.
• Ability to plan, prioritize, and manage multiple tasks to meet deadlines.
• Strong communication skills; sense of humor; poise under pressure.

Responsibilities

• Assist the Director of Operations with day-to-day activities.
• Oversee Daily Office Operations including landlord relations, visitors, mail and deliveries, phone calls, and supplies.
• Invoice and Contract Management with vendor/consultant relations and contract tracking.
• Support business compliance across multiple companies, renewal deadlines, and policy reviews.
• Coordinate team calendars, meetings, travel, and events.
• Support HR tasks including insurance renewals and sick policy enforcement.

Skills

Self-management

Organized

Communication skills

Multi-tasking

Independent work

Education

Business/Communications degree

Job description

Caplow Manzano is seeking an Operations Assistant to support day-to-day logistics and administrative tasks for a small architecture and construction studio. The role involves assisting with contracts, vendor relations, and office operations in Coconut Grove, Miami.

We value independent, organized professionals with strong communication skills who can manage multiple tasks and timelines. Full-time or part-time, on-site with health benefits and PTO after a trial period.