Operations Admin Coordinator: Data, Process & Support

Clementines Creamery; Missouri; On-site; USD 25,000 - 39,000; Full time

Job summary

Clementines Creamery is seeking an Operations Administrative Coordinator to provide essential administrative and operational support at Milkhouse, ensuring day-to-day functions run smoothly.

You will act as a liaison between departments, manage documentation and data entry, support leadership with scheduling and reporting, and help coordinate orders, labels, and production records with accuracy. This on-site role requires organization and confidentiality amid a fast-paced environment.

Qualifications

• Associate's degree preferred in business administration or related field.
• 2–5 years of administrative, operations, or office coordination experience.
• Experience with operational reporting and process coordination is a plus.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• High attention to detail and accuracy.
• Ability to manage multiple tasks and deadlines simultaneously.
• Confidentiality and professionalism.

Responsibilities

• Provide administrative support to operations leadership team.
• Support daily production activities, schedules, documentation, reporting, and communication.
• Primary contact for Milkhouse guests, contractors, and onboarding new employees.
• Organize and maintain filing systems, both physical and electronic.
• Manage incoming communications and direct inquiries appropriately.
• Track orders, validate details, communicate status, and resolve discrepancies.
• Print and verify product labels and production materials as needed.
• Support maintenance, sanitation work orders, and data entry activities.
• Prepare meeting agendas, take minutes, and distribute follow-up items.
• Coordinate cross-functional communication between departments.
• Serve as a point of contact for internal and external stakeholders.

Skills

Organizational skills

Time management

Written & verbal communication

Problem-solving

Attention to detail

Multi-tasking

Education

Associate's degree in business administration, Operations Management, or related field

Tools

Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

Job description

Clementines Creamery is seeking an Operations Administrative Coordinator to provide essential administrative and operational support at Milkhouse, ensuring day-to-day functions run smoothly.

You will act as a liaison between departments, manage documentation and data entry, support leadership with scheduling and reporting, and help coordinate orders, labels, and production records with accuracy. This on-site role requires organization and confidentiality amid a fast-paced environment.