Production Administrator

Fair Oaks Farms; Fair Oaks (IN); On-site; USD 42,000 - 66,000; Full time

Job summary

Fair Oaks Farms in Fair Oaks, Indiana is seeking a Production Administrator to oversee the internal and external production and delivery of ice cream and cheese, ensuring schedules, inventories, and vendor coordination run smoothly.

You will manage procurement, shipping, and receiving, maintain COAs before release, work with SAP for inventory, and support Month-End close with accurate records; the role requires leadership, organization, and the ability to work nights or weekends.

Qualifications

• College degree preferred or 2+ years in a co-packing role.
• Highly detail-oriented mindset.
• Ability to manage multiple priorities and maintain meticulous records.
• Proficient in Microsoft 365 applications and SAP for inventory control.

Responsibilities

• Oversee internal and external production and delivery of ice cream and cheese.
• Maintain partnerships with cheese, milk, and ice cream vendors.
• Procure, ship, and receive milk, cheese, and ice cream from vendors.
• Create and follow production schedules for cheese and ice cream.
• Coordinate weekly order requests for milk and ice cream from vendors.
• Develop and coordinate documentation for Production to record inventory usage.
• Inventory management and assist Month-End Inventory Reconciliation and close processes.
• Coordinate cheese cutting staff, CDL driver, and production staff.
• Ensure COAs are received and approved before product release.
• Coordinate shipping and labeling of external wholesale orders.
• Prepare BOL documents and coordinate carrier pickup.
• Coordinate sanitation and regulatory permits and regular supplies orders.

Skills

Organization

Multitasking

Leadership

Detail-oriented

Vendor management

Education

College degree preferred

2+ years in co-packing

Tools

Microsoft 365

SAP

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Production Administrator

Full Time Professional Fair Oaks, IN, US

4 days ago Requisition ID: 1035

Position Title: Production Administrator

Reports To: Director of Operations

Position Summary: The primary responsibility of the Production Administrator is to oversee both the internal and external production and delivery of ice cream and cheese.

Job Duties:

• Maintains partnerships with cheese, milk, and ice cream vendors.
• The procurement, shipping and receiving of milk, cheese, and ice cream from approved vendors.
• Creates and follows production schedules for cheese and ice cream.
• Coordinates weekly order requests for milk and ice cream from vendors to communicate product availability and resource needs.
• Develops and coordinates documentation for Production to use for purposes of recording inventory usage in the daily production process.
• Inventory management, Assists and coordinates Month-End Inventory Reconciliation. Compiles physical Inventory counts and provides documentation to the Finance Department for Month Financial close process.
• Coordinates cheese cutting staff, CLD driver, and production staff.
• Keeps CDL driver records up to date and works with HR as needed.
• Coordinates, fills, and delivers internal milk, cheese, and ice cream orders.
• Works with accounting to make sure orders are managed and entered in SAP - Inventory Management System.
• Properly receives in product and coordinates internal testing. Ensures that product is not released until COAs have been received and approved.
• Responsible for shipping and labelling external wholesale orders appropriately.
• Make sure shipping and receiving dock runs smoothly and notify the appropriate business when their shipments are delivered.
• Provides logistical support to shipping and receiving by managing early releases including preparation of BOL documents and coordinates carrier support with scheduled pickup times.
• Prepare confidential correspondence reports or other documents and assist in accounting and cost reconciliation.
• Coordinates the overall sanitation of the plant, making sure that sanitation is done correctly and on time.
• Works with regulatory authorities to make sure permits and inspections are conducted and kept up to date.
• Order supplies on a regular basis to make sure the operations and sanitation of the plant continue on-schedule.
• Performs other duties as assigned.

Position Requirements:

• Position requires prolonged standing, bending, stooping, twisting, lifting products and supplies weighing fifty pounds, and repetitive hand and wrist motion.
• Ability to stand for four or more consecutive hours.
• Excellent organizational skills (oral and written) and the ability to excel at details, multi-tasking and working under pressure.
• Work with cold and hazardous equipment as well as operating phones, computers, fax machines, copiers, and other office equipment.
• Must be able to take direction and delegate responsibilities.
• Able to work in a fast-paced environment.
• Able to work nights, weekends, holidays, and extended hours.
• Self-discipline, initiative, leadership ability and outgoing.

Education and Experience:

• College degree is preferred/desirable or 2+ years' experience in a co-packing role.
• Highly detail-oriented mindset
• Ability to manage multiple priorities and maintain meticulous records.
• Highly proficient in all Microsoft 365 applications
• Inventory management system experience (SAP preferred) and bookkeeping and/or data entry.