Operations Admin Coordinator — Client Success & Logistics

Key Safety; Conroe (TX); Presencial; USD 42.000 - 52.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health Insurance

Dental Insurance

Vision Insurance

401k Package

Paid Time Off

Paid Holidays

Uniforms

Training

Descripción de la vacante

Key Safety is seeking an Operations Administrative Coordinator to support order management, billing, onboarding, and supplier coordination. This role combines office duties with warehouse interactions to keep daily operations running smoothly and client needs satisfied.

You will manage accounts, process invoices, and coordinate across departments while leveraging your multitasking and service orientation in a 8:00am-5:00pm, Monday–Friday schedule. Join a team that values safety and efficiency.

Formación

• Bachelor's degree preferred; high school diploma required.
• Proficient with Microsoft and Intuit products (Outlook, Word, Excel, SharePoint, OneDrive, QuickBooks).
• Excellent communication, organizational, and time-management skills.
• Ability to thrive in a fast-paced work environment.
• Highly motivated with a strong work ethic.

Responsabilidades

• Manage and track open orders to ensure timely fulfillment.
• Quote prices and turnaround times; prepare sales purchase orders.
• Note price changes from suppliers; coordinate with Sales for updated pricing.
• Demonstrate product knowledge; address client questions.
• Keep records for client purchasing programs.
• Schedule client services/deliveries and prepare PODs.
• Enter vendor bills and credits; process payments.
• Create and send invoices; follow up on payments.
• Onboard new clients; obtain documentation and setup in system.
• Maintain client relationships and serve as primary contact.
• Coordinate with departments to meet client needs.
• Enter and update products and supplier forms in system.

Conocimientos

Communication

Time management

Organizational skills

Customer service

Team collaboration

Educación

Bachelors degree in Business Administration

High school diploma or equivalent

Herramientas

Outlook

Word

Excel

SharePoint

OneDrive

QuickBooks

Descripción del empleo

Key Safety is seeking an Operations Administrative Coordinator to support order management, billing, onboarding, and supplier coordination. This role combines office duties with warehouse interactions to keep daily operations running smoothly and client needs satisfied.

You will manage accounts, process invoices, and coordinate across departments while leveraging your multitasking and service orientation in a 8:00am-5:00pm, Monday–Friday schedule. Join a team that values safety and efficiency.