Operations & Admin Coordinator

AVI Systems; Arlington Heights (IL); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health coverage

Vision & dental coverage

HSA & FSA

Life & disability insurance

401(k) with company match

ESOP

Tuition reimbursement

Employee assistance program

Paid time off

Job summary

Forté is seeking a Business Administrator to tie together sales, operations, finance, and HR, ensuring accurate processes and strong controls. The role supports subcontractor docs, order processing, AR, vendor management, onboarding, and inventory duties, while guiding staff and maintaining service quality.

You’ll join a 100% employee-owned company with 50+ years of experience, offering growth opportunities, ESOP benefits, and a collaborative culture that values accountability and teamwork.

Qualifications

• Three years of administrative or business operations experience, or a two-year degree in business management; equivalent experience considered.
• Strong organizational skills, attention to detail, and the ability to work independently.
• Ability to make sound decisions within established policies, procedures, and budget guidelines.
• Ability to obtain / become a Notary Public.
• Proficiency with Microsoft Word, Excel, Outlook, and other general office software.
• Strong written and verbal communication skills, including the ability to prepare reports, interpret business information, and interact effectively with employees, managers, and customers.
• Ability to adapt to changing priorities, solve problems proactively, and manage multiple tasks simultaneously.

Responsibilities

• Support daily business unit operations by managing subcontractor documentation, processing orders and change orders, and ensuring accurate accounts receivable activity, including monitoring aging and coordinating collections.
• Coordinate cross-functional communication between sales, operations, and finance to resolve issues, maintain process alignment, and support project closeout activities.
• Oversee facility and office operations, including vendor management, safety and compliance documentation, business license renewals, HR onboarding support, and coordination of local meetings and events.
• Assist with warehouse and inventory functions, including quarterly and annual counts, equipment transfers and returns, and providing backup support for shipping and receiving.
• Provide supervisory support by training employees, assigning work, conducting performance reviews, and maintaining a positive team culture.
• Complete all additional responsibilities assigned to ensure smooth business unit operations.

Skills

Organizational skills

Communication skills

Multitasking

Decision making

Notary Public

Microsoft Office

Problem solving

Education

Three years of administrative or business operations experience, or a two-year degree in business management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Forté is seeking a Business Administrator to tie together sales, operations, finance, and HR, ensuring accurate processes and strong controls. The role supports subcontractor docs, order processing, AR, vendor management, onboarding, and inventory duties, while guiding staff and maintaining service quality.

You’ll join a 100% employee-owned company with 50+ years of experience, offering growth opportunities, ESOP benefits, and a collaborative culture that values accountability and teamwork.