Administrative Assistant

AVI Systems; Lenexa (KS); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Healthcare Coverage

401(k) with company match

Employee Stock Ownership Plan (ESOP)

Tuition reimbursement & learning

Job summary

FORTÉ is seeking an Administrative Assistant to support the daily operations of the business unit. You will assist the Business Administrator, account managers, and customers with a range of administrative tasks, ensuring timely responses and accurate record-keeping.

Responsibilities include coordinating meetings, notarial services as needed, and handling time-sensitive documents. You will play a key role in maintaining a professional reception and cross-department collaboration.

Qualifications

• High school education required; strong verbal and written communication and organization skills.
• Proficiency with Microsoft Office (Word, Excel) and basic document handling.
• Strong customer service skills with professional phone etiquette and in-person interactions.

Responsibilities

• Serve as first point of contact for customers by handling calls, walk-ins, and inquiries.
• Maintain office supplies and coordinate with vendors for replenishment and service.
• Provide administrative support to financial services departments and assist with contracts and confidential docs.

Skills

Customer service

Communication

Organization

Education

High school diploma

Tools

Microsoft Office

Job description

At FORTÉ, every role plays a part in reimagining how the modern workplace works. Whether you're on the front lines with customers or behind the scenes making things run, your work helps people connect, collaborate, and get things done. From classrooms to control centers, we design and deliver the systems that power smarter, more connected workplaces – and it all starts with the people who make them possible. FORTÉ (formerly AVI Systems) is a 100% employee-owned company with 50+ years of experience and a bold new identity.

The Administrative Assistant supports the daily operations of the business unit by assisting the Business Administrator, account managers, and customers with a wide range of administrative and service-related tasks. This role helps keep communication flowing, ensures timely handling of customer inquiries, and maintains accuracy and organization of essential business unit processes.

What You Will Be Doing

• Serves as the first point of contact for customers by managing incoming calls, greeting walk-ins, routing inquiries, and ensuring timely follow-up on questions, issues, and complaints.
• Maintain office supplies and inventory, coordinating with support office vendors to ensure timely replenishment and service.
• Complete all additional administrative tasks assigned to ensure smooth business unit and financial services operations.
• Serve as the first point of contact for visitors and callers, providing a professional and welcoming experience.
• Manage incoming calls, greet visitors, and direct inquiries to the appropriate individuals or departments.
• Provide administrative support to various financial services departments by completing tasks and assignments as requested.
• Coordinate in-office meetings, events, catering, and other logistical arrangements to support departmental and organizational needs.
• Plan and coordinate office events, employee engagement initiatives, and team-building activities.
• Perform notarial services as needed and assist with the preparation, organization, filing, and maintenance of contracts and other confidential documentation.
• Coordinate the handling, delivery, and transportation of time-sensitive documents, packages, and mailings as needed.
• Maintain an organized reception area and assist with general office organization and day-to-day operational needs.
• Collaborate with team members across departments to coordinate requests, prioritize tasks, and ensure timely completion of administrative responsibilities.
• Assist with special projects and other administrative duties as assigned.

Professional Skills And Knowledge Requirements

• High school education required, strong verbal and written communication skills and solid organizational abilities.
• Proficiency with Microsoft Office (Word, Excel) and basic knowledge of word processing, document scanning, and spreadsheets.
• Strong customer service skills, including professional phone etiquette, face-to-face communication, and the ability to respond promptly and accurately to inquiries.
• Ability to read and write basic business correspondence, follow written and verbal instructions, and present information clearly to customers, vendors, and internal staff.
• Basic math skills, including the ability to calculate percentages, ratios, and interpret bar graphs.
• Ability to solve practical problems, manage multiple tasks, and work effectively with limited standardization.

Why Should You Apply?

At FORTÉ, your work matters, and it’s easy to see the impact you make. That’s because we’re 100% employee-owned, and everyone here has a stake in how we show up – for each other, our customers, and the future we’re building. You’ll join a team that values your strengths, supports your growth, and shares your commitment to doing work that moves people and organizations forward. With bold momentum and a clear mission, FORTÉ is a place where you can bring your best – and build what’s next.

The benefits of ownership

Here’s a Look At What We Offer

• Healthcare, vision & dental coverage to keep you and your family well
• Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) for more control over your healthcare dollars
• Employer-paid life and disability insurance for added peace of mind
• 401(k) with company match to invest in your future
• Employee Stock Ownership Plan (ESOP) so you benefit directly from our shared success
• Tuition reimbursement and ongoing learning opportunities to support your growth
• Employer-paid employee assistance program to care for your physical, mental, and financial health
• Paid time off that helps you truly disconnect

FORTÉ is an equal opportunity employer, including individuals with disabilities and veterans.