HR & Operations Assistant for Emergency Management

My Florida CFO; Tallahassee (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

The Florida Division of Emergency Management in Tallahassee, FL, seeks an OPS Administrative Assistant I to support timekeeping, recruitment, benefits, public records, and the internship program across multiple HR areas.

Responsibilities include data entry, filing, records management, and processing public records requests. Strong communication and Microsoft Office skills are required; extended hours may be needed during emergencies.

Qualifications

• Minimum of two years of experience in an administrative capacity in a professional office setting.
• Experience using Microsoft Office Suite (Excel, Word, Outlook), and the ability to learn and navigate enterprise systems.
• During declared state emergencies, you may be required to work more than 8 hours per day (including nights, weekends, and holidays) and be deployed for up to 14 days, if needed.

Responsibilities

• Administrative duties: scanning, copying, data entry, spreadsheet maintenance, drafting, editing, preparation, and completion of work products.
• Records/Data Management: maintaining filing systems and payroll/employee files, making changes as required by law.
• Public Records and Employment Verification Requests: process and redact when required.

Skills

Microsoft Office

Administrative support

Communication

Tools

Microsoft Office Suite

Job description

The Florida Division of Emergency Management in Tallahassee, FL, seeks an OPS Administrative Assistant I to support timekeeping, recruitment, benefits, public records, and the internship program across multiple HR areas.

Responsibilities include data entry, filing, records management, and processing public records requests. Strong communication and Microsoft Office skills are required; extended hours may be needed during emergencies.