Operations Admin

Southern Arkansas University; Las Vegas (NV); On-site; USD 36,000 - 44,000; Full time

Job summary

HXE Vistavent Inc. in Las Vegas is seeking an Event Operations Associate to keep records, budgets, timelines, and payments accurate for our on-site events.

You will maintain venue and vendor databases, contracts, tax forms, and deposit records, while supporting scheduling, proposals, and reports.

The role offers full-time, on-site work in Las Vegas with opportunities to grow the operations team and deliver seamless events.

Qualifications

• Administrative or operations experience in events or hospitality.
• Strong record-keeping and documentation skills.
• Proficient with spreadsheets and quick to learn new software.
• Reliable and able to manage multiple deadlines in a fast-moving environment.

Responsibilities

• Maintain records, budgets, timelines, and payment milestones.
• Manage venue and vendor database, contracts, tax forms, certificates.
• Support scheduling, proposals, and internal reporting.
• Handle general office administration and event-day logistics.
• Take on additional administrative tasks as the business grows.

Skills

Administrative experience

Deadline management

Proactive

Multi-tasking

Tools

Spreadsheets

Operations software

Job description

Event Operations Associate — Las Vegas, NV

Job Type: Full-time

Location: Las Vegas, NV (on-site) — 8345 W Sunset Rd, Ste 300, Las Vegas, NV 89113

Salary: From $40,000 per year. Final compensation is determined by a combination of prior experience, interview performance, and the responsibilities of the role.

About Us

Our mission is simple: make meetings, programs, and events easier to run. HXE Vistavent Inc. is the U.S. operating company of HXE — an Asia-based MICE SaaS and event-platform business founded in 2014 that’s now taking its model global. We bring corporate organizers and venues together, negotiate the details that decide whether a budget works, and deliver events end to end — from an executive dinner for thirty to a conference after-party for three hundred. On top of that sits the layer most events still lack: real data on who showed up, what they engaged with, and what it was worth.

Here’s the scale we’re bringing to Las Vegas: over the past two years we’ve signed 150+ partnership agreements with hotels, travel operators and venue groups across Asia and beyond — including Marriott, Hilton, Shangri-La, IHG, Pan Pacific, Langham and Minor — on a live network of 150,000+ hotels and event venues serving 400,000+ corporate and association clients, with 50,000+ events booked every year on a combined budget above USD 1.4 billion. We’re backed by IDG and DCM, run a 200+ person consultant team, and keep a 62% repeat-client rate, plus our AI planning interface eventNOW.ai. With more than 10% of our clients already running programs outside their home markets, we’re building the U.S. business from the ground up — and Las Vegas is one of our priority markets. That means the people who join now help decide how it runs rather than inheriting a playbook.

What You’ll Do

• Keep our operations running smoothly: order records, budgets, timelines, and payment milestones stay accurate and current.
• Maintain the venue and vendor database, and keep contracts, tax forms, insurance certificates, and deposit records in order.
• Support the operations team with scheduling, documentation, proposals, and internal reporting.
• Handle general office administration, and support logistics on and around event days.
• Take on other administrative and operational tasks as the business grows.

Who You Are

• Administrative, coordinator, or operations support experience. Event or hospitality industry experience is a plus.
• Track record of keeping records, deadlines, and documentation accurate and on schedule.
• Proficient with spreadsheets and comfortable learning new operations software.
• Reliable, proactive, and comfortable managing multiple deadlines in a fast-moving, 0-to-1 environment.

Why Join Us

• Direct exposure to international event delivery — a hands‑on launchpad into event operations or project management.
• Work with world‑class hotel groups and suppliers in the events capital of the U.S.
• Be part of building a U.S. business from the ground up.