Event Operations Associate - Entry Level

Southern Arkansas University; Las Vegas (NV); On-site; USD 36,000 - 44,000; Full time

Job summary

HXE Vistavent Inc. in Las Vegas is seeking an Entry Level Event Operations Associate to help deliver client events from sourcing to on-site execution. This on-site role works with venues, hotels, and vendors, coordinating logistics such as F&B, AV, branding, and guest lists while building a local U.S.

presence for the company. Ideal candidates have 0–3 years in business, marketing, English, hospitality, or event management and are fluent in English, with an ability to push projects forward and

Qualifications

• Fluent English required for venue negotiations and coordination.
• 0-3 years in Business, Marketing, English, Hospitality, or Event Management is a plus.
• Ability to push projects forward independently and meet deadlines.
• Experience keeping deposits, contracts, and schedules on track.

Responsibilities

• Support end-to-end client event delivery: sourcing, coordination, and on-site execution.
• Handle quotes, availability, negotiations, deposits, and paperwork.
• Keep venue/vendor database and order records accurate and up-to-date.
• Prepare client-facing documents and internal trackers.
• Coordinate logistics: F&B, AV, branding, signage, guest lists, on-site support.
• Take on additional tasks as the team grows.

Skills

Fluent English

Independent work

Deadline management

Communication skills

Job description

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Event Operations Associate - Entry Level

Event Operations Associate — Las Vegas, NV

Job Type: Full-time

Location: Las Vegas, NV (on-site) — 8345 W Sunset Rd, Ste 300, Las Vegas, NV 89113

Salary: From $40,000 per year. Final compensation is determined by a combination of prior experience, interview performance, and the responsibilities of the role.

About Us

Our mission is simple: make meetings, programs, and events easier to run. HXE Vistavent Inc. is the U.S. operating company of HXE — an Asia-based MICE SaaS and event-platform business founded in 2014 that's now taking its model global. We bring corporate organizers and venues together, negotiate the details that decide whether a budget works, and deliver events end to end — from an executive dinner for thirty to a conference after-party for three hundred. On top of that sits the layer most events still lack: real data on who showed up, what they engaged with, and what it was worth.

Here's the scale we're bringing to Las Vegas: over the past two years we've signed 150+ partnership agreements with hotels, travel operators and venue groups across Asia and beyond — including Marriott, Hilton, Shangri-La, IHG, Pan Pacific, Langham and Minor — on a live network of 150,000+ hotels and event venues serving 400,000+ corporate and association clients, with 50,000+ events booked every year on a combined budget above USD 1.4 billion. We're backed by IDG and DCM, run a 200+ person consultant team, and keep a 62% repeat-client rate, plus our AI planning interface eventNOW.ai. With more than 10% of our clients already running programs outside their home markets, we're building the U.S. business from the ground up — and Las Vegas is one of our priority markets. That means the people who join now help decide how it runs rather than inheriting a playbook.

What You'll Do

• Support the delivery of client events end to end — venue sourcing, supplier coordination, and on-site execution.
• Handle day-to-day supplier communication: quotes, availability, negotiations, deposits, and paperwork.
• Keep our venue and vendor database and our order records accurate and current.
• Prepare client-facing documents and internal trackers.
• Coordinate logistics around each event: F&B, AV, branding, signage, guest lists, and on-site support.
• Take on other tasks and projects as the team grows.

Who You Are

• 0-3 year of Business, Marketing, English, Hospitality, or Event Management is a plus.
• Fluent professional English (spoken and written) required — you will negotiate and coordinate directly with U.S. venues, hotels, and vendors.
• Proven ability to push projects forward independently.
• Track record of keeping deadlines, deposits, and contracts on schedule.
• Comfortable communicating by phone and in writing (reasonable accommodations provided).
• Comfortable working in a fast-moving, 0-to-1 environment.
• Interest in MICE, hospitality, or cross-border business is a plus.

Why Join Us

• Top-of-industry resources: direct access to world-class hotel groups and suppliers.
• Real work, not busywork: you are helping build a U.S. business from the ground up.
• Learn the full lifecycle of international event delivery from a hands-on manager.
• Clear growth path into project management or sales leadership.