On-Site Event Operations Associate — Las Vegas Launch Role

Southern Arkansas University; Las Vegas (NV); On-site; USD 36,000 - 44,000; Full time

Job summary

HXE Vistavent Inc. in Las Vegas is seeking an Event Operations Associate to keep records, budgets, timelines, and payments accurate for our on-site events.

You will maintain venue and vendor databases, contracts, tax forms, and deposit records, while supporting scheduling, proposals, and reports.

The role offers full-time, on-site work in Las Vegas with opportunities to grow the operations team and deliver seamless events.

Qualifications

• Administrative or operations experience in events or hospitality.
• Strong record-keeping and documentation skills.
• Proficient with spreadsheets and quick to learn new software.
• Reliable and able to manage multiple deadlines in a fast-moving environment.

Responsibilities

• Maintain records, budgets, timelines, and payment milestones.
• Manage venue and vendor database, contracts, tax forms, certificates.
• Support scheduling, proposals, and internal reporting.
• Handle general office administration and event-day logistics.
• Take on additional administrative tasks as the business grows.

Skills

Administrative experience

Deadline management

Proactive

Multi-tasking

Tools

Spreadsheets

Operations software

Job description

HXE Vistavent Inc. in Las Vegas is seeking an Event Operations Associate to keep records, budgets, timelines, and payments accurate for our on-site events.

You will maintain venue and vendor databases, contracts, tax forms, and deposit records, while supporting scheduling, proposals, and reports.

The role offers full-time, on-site work in Las Vegas with opportunities to grow the operations team and deliver seamless events.