Event Operations Coordinator - Las Vegas Launchpad

Wayne State University; Las Vegas (NV); On-site; USD 36,000 - 44,000; Full time

Job summary

HXE Vistavent Inc. in Las Vegas, NV is seeking an Event Operations Associate to keep records, budgets, and timelines accurate while supporting venue and vendor management.

This on-site role collaborates with the operations team to document proposals, schedules, and reports for a growing events portfolio. The successful candidate will have administrative/operations experience, be proficient with spreadsheets, and excel in a fast-paced environment with multiple deadlines.

Qualifications

• Administrative, coordinator, or operations support experience.
• Track record of keeping records, deadlines, and documentation accurate and on schedule.
• Proficient with spreadsheets and comfortable learning new operations software.
• Reliable, proactive, and comfortable managing multiple deadlines in a fast-moving, 0-to-1 environment.

Responsibilities

• Keep our operations running smoothly: order records, budgets, timelines, and payment milestones stay accurate and current.
• Maintain the venue and vendor database, and keep contracts, tax forms, insurance certificates, and deposit records in order.
• Support the operations team with scheduling, documentation, proposals, and internal reporting.
• Handle general office administration, and support logistics on and around event days.
• Take on other administrative and operational tasks as the business grows.

Skills

Administrative experience

Operations coordination

Event/hospitality familiarity

Spreadsheet proficiency

Job description

HXE Vistavent Inc. in Las Vegas, NV is seeking an Event Operations Associate to keep records, budgets, and timelines accurate while supporting venue and vendor management.

This on-site role collaborates with the operations team to document proposals, schedules, and reports for a growing events portfolio. The successful candidate will have administrative/operations experience, be proficient with spreadsheets, and excel in a fast-paced environment with multiple deadlines.