Operations Admin

Newrest; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Newrest in Houston seeks an Administrative Coordinator to support inflight catering operations. You will interact with flight crews, inspect flights, log usages, and generate reports. Strong Excel and MS Office skills, plus meticulous attention to detail, are essential for timely, accurate documentation.

This role requires shifting across a 24/7 schedule, with potential nights and weekends, and requires legal eligibility to work in the United States. Inflight catering knowledge is a plus.

Qualifications

• Must read, write and speak English fluently.
• Strong reading and writing skills.
• Proficient with Microsoft Office, especially Excel.
• Ability to draft memos and professional emails.
• Strong planning and organizational abilities.
• Excellent customer service and attention to detail.
• Willing to work any shift in a 24/7 week, including nights/weekends.
• Legally authorized to work in the United States without sponsorship.
• High school diploma or GED or equivalent.
• Knowledge of inflight catering is a plus.

Responsibilities

• Interact with flight crew to ensure on-time compliance.
• Inspect outgoing flights for quantity and product; maintain par levels.
• Distribute reports and log daily usages.
• Generate check sheets from Excel files.
• Access catering information and share updates as needed.
• Enter data into spreadsheets and produce reports.
• Communicate with internal departments about irregularities.
• Review data for accuracy; generate required documents.
• Support department productivity and perform other duties.
• Adhere to HACCP/GMP guidelines and observe security rules.

Skills

English fluency

Excel skills

Organizational skills

Customer service

Time management

Multitasking

Communication

Education

High school diploma/GED

Tools

Microsoft Office

Microsoft Excel

Job description

• Interacts with the flight crew on board the AC to ensure compliance to flight ETD.
• International Flights: Inspect all outgoing flights for correct quantity and product. Establish and maintain par levels for products
• Separate and distribute reports
• Log daily usages
• Generate check sheets from excel files
• Access web site for catering information and distribute as necessary
• Enter data into excel spreadsheets and generate reports
• Communicate with internal departments regarding any irregularities that occur.
• Review data for accuracy
• Ensure productivity of department shift is met
• Other administrative duties as assigned
• Compliance with Hazard Analysis Critical Control Points (HACCP)/General manufacturing practices (GMP) guidelines for personal hygiene and observe security precautions as mandated by unit management.
• Satisfactory and punctual attendance are expected.
• All other duties as assigned.

Job Overview And Responsibilities

• Interacts with the flight crew on board the AC to ensure compliance to flight ETD.
• International Flights: Inspect all outgoing flights for correct quantity and product. Establish and maintain par levels for products
• Separate and distribute reports
• Log daily usages
• Generate check sheets from excel files
• Access web site for catering information and distribute as necessary
• Communicate updates via email
• Enter data into excel spreadsheets and generate reports
• Communicate with internal departments regarding any irregularities that occur.
• Review data for accuracy
• Generate all documents required
• Ensure productivity of department shift is met
• Other administrative duties as assigned
• Compliance with Hazard Analysis Critical Control Points (HACCP)/General manufacturing practices (GMP) guidelines for personal hygiene and observe security precautions as mandated by unit management.
• Satisfactory and punctual attendance are expected.
• All other duties as assigned.

Required Qualifications

• Must be able to read, write and speak English fluently
• Strong reading and writing skills
• Strong knowledge of Microsoft Office, particularly within Excel, being able to create spreadsheets.
• Able to create memos, email grammatically correct and professional
• Ability to work with a diversified work force
• Able to handle multiple assignments
• Planning and organizational skills
• Excellent customer service skills, problem solving and attention to detail and to quality
• Must work under stringent time deadlines
• Attendance requirements for current active and inactive employees:
• Must be at least 18 years of age
• Must be willing to work any shift in a 24/7 week, including weekends, nights, and holidays
• Must be legally authorized to work in the United States for any employer without sponsorship
• Successful completion of interview
• High school diploma/General Educational Development (GED) or equivalent
• Knowledge of Inflight catering a big plus