Flight Coordinator

Flying Food Group; Newark (NJ); On-site; USD 42,000 - 64,000; Full time

Job summary

Flying Food Group is seeking a detail-oriented coordinator in Newark, NJ to ensure on-time, accurate catering for airline flights. You will manage meal inventories, verify special requests, and coordinate with dispatch and loading teams to resolve issues.

The role requires adherence to food safety standards, the ability to work in a fast-paced environment, and flexibility to work varying shifts including overtime when needed.

Qualifications

• Must be at least 18 years old.
• Proficient reading, writing and communication in English.
• Bilingual (English and Spanish) preferred.
• Strong organizational skills and attention to detail.
• Ability to follow detailed procedures and airline-specific requirements.
• Effective problem solving under pressure in a fast-paced environment.
• Basic understanding of food safety standards and quality control practices.
• Prior experience in airline catering, food manufacturing, or logistics is a plus.

Responsibilities

• Review daily flight schedules and coordinate catering requirements based on airline specifications and service levels.
• Ensure all flight components—meals, beverages, and equipment—are prepared, assembled, and delivered according to flight manifests and customer standards.
• Verify accuracy of special meal requests (vegetarian, kosher, halal) and ensure correct quantities for each flight.
• Oversee and validate the setup of airline carts using diagrams and airline guidelines.
• Monitor and confirm the correct number and type of meals per flight based on catering figures and passenger counts.
• Perform final flight checks to ensure completeness and accuracy before dispatch.
• Coordinate with dispatchers and loading teams to resolve discrepancies or last-minute changes.
• Record and review cart temperatures in HACCP guidelines to ensure food safety compliance.
• Assist in preparing premium cabin setups (first/business class) as needed.
• Serve as the point of contact for internal departments regarding flight coordination, timelines, and service issues.

Skills

18+ years

English proficient

Bilingual preferred

Organizational skills

Attention to detail

Procedural compliance

Problem solving

Food safety basics

Job description

Essential Functions

• Review daily flight schedules and coordinate catering requirements based on airline specifications and service levels.
• Ensure all flight components-including meals, beverages, and equipment-are prepared, assembled, and delivered according to flight manifests and customer standards.
• Verify accuracy of special meal requests (e.g., vegetarian, kosher, halal) and ensure correct quantities are included for each flight.
• Oversee and validate the setup of airline carts using specific diagrams and airline guidelines.
• Monitor and confirm the correct number and type of meals assigned to each flight based on catering figures and passenger counts.
• Perform final flight checks to ensure completeness and accuracy before dispatching.
• Coordinate with dispatchers and loading teams to resolve any discrepancies or last-minute changes.
• Record and review cart temperatures in accordance with HACCP (Hazard Analysis and Critical Control Points) guidelines to ensure food safety compliance.
• Assist in the preparation of premium cabin setups (e.g., first-class and business-class) as needed.
• Serve as the point of contact for internal departments regarding flight coordination, timelines, and service issues.

Screening Requirements

• Must pass a pre-employment drug test.
• Must complete a Port Authority Background Check.
• Must be eligible and maintain Customs Seal and TSA (Transportation Security Administration) clearance.

Skills & Qualifications

• Must be at least 18 years of age.
• Proficient in reading, writing, and communicating clearly in English.
• Bilingual (English and Spanish) preferred.
• Strong organizational skills and attention to detail.
• Ability to follow detailed procedures and airline-specific requirements.
• Effective problem‑solving skills and ability to work under pressure in a fast‑paced, deadline‑driven environment.
• Basic understanding of food safety standards and quality control practices preferred.
• Prior experience in airline catering, food manufacturing, or logistics is a plus.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This position is located in a food manufacturing facility and involves working in areas that may be cold, hot, humid, or noisy. The environment includes exposure to strong food odors, allergens, and moving equipment. Employees must follow strict sanitation and safety protocols, including the use of personal protective equipment (PPE). Work may take place on wet or slippery surfaces. Schedules may include overtime, weekends, or holidays based on operational needs.

Physical Demands

The physical requirements for this position may include, but are not limited to

• Standing/Walking: Ability to stand and walk for prolonged periods, often on concrete or other hard surfaces.
• Lifting/Carrying: Frequently lift, carry, push, or pull objects up to 25 lbs. (occasionally more with assistance or equipment).
• Repetitive Motions: Use of hands and arms for repetitive tasks such as packing, sorting, or operating machinery.
• Reaching/Bending: Frequent reaching overhead, bending, stooping, and crouching throughout the shift.
• Manual Dexterity: Use of fine motor skills for tasks requiring precision and coordination, such as operating controls or using small tools.
• Climbing: Occasionally climb ladders or stairs to access equipment or elevated workstations.
• Visual Requirements: Ability to visually inspect products, labels, or equipment for quality and safety standards.
• Auditory Requirements: Ability to hear alarms, machine sounds, and verbal communication in a noisy environment.
• PPE Use: Must be able to wear required personal protective equipment (e.g., gloves, hair nets, earplugs, safety glasses, steel-toe boots) for the duration of the shift.

Position Type/Expected Hours of Work

This is a full-time, non-exempt position. Standard hours and days of work may vary based on production schedules and operational needs, including flight schedules. Evening, weekends, and holiday work may be required, as well as occasional overtime.

Travel

No travel is required

Other Duties

Please note that this job description is not intended to be an exhaustive list of all duties, responsibilities, and