Operations Admin

STRICKLIN & PORTER CONSTRUCTION LLC; Baton Rouge (LA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive salary and benefits

Opportunity for advancement

Training & development

Job summary

A construction company based in Baton Rouge is seeking an Operations Admin to manage administrative tasks. The ideal candidate thrives in a fast-paced environment, demonstrates strong organizational and communication skills, and ensures smooth office operations. Responsibilities include scheduling jobs, maintaining accurate files, and communicating with customers and teams. This role offers competitive salary and benefits with opportunities for professional growth.

Qualifications

• Previous experience in an administrative role preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication abilities.

Responsibilities

• Manage scheduling by transferring completed contracts into production calendar.
• Verify job readiness before dispatch and confirm site conditions.
• Maintain accurate job files and submit necessary documentation.

Skills

Organizational skills

Communication skills

Multitasking abilities

Tools

Google Workspace

Job description

Benefits

• Opportunity for advancement
• Training & development

Position Overview

We are seeking an organized and customer-focused Operations Admin to manage essential administrative tasks and serve as the welcoming face of our company. The ideal candidate thrives in a fast-paced environment, demonstrates excellent communication skills, and ensures seamless office operations.

Key Responsibilities

Schedule sold jobs by transferring completed contracts into the production calendar, coordinating with the Operating Manager, and confirming dates with customers.

Verify job readiness before dispatch by confirming access details, site conditions, special instructions, and required prerequisites.

Submit and track 811 dig tickets when required and ensure all relevant job notes are documented correctly.

Maintain accurate job files by auditing folders for required documentation.

Enforce documentation compliance by flagging missing items immediately and following up until resolved.

Manage job closeout by reviewing completed job files for completeness and accuracy before billing is triggered.

Serve as the billing gatekeeper by notifying Finance when a job is fully complete and ready for invoicing.

Communicate clearly with customers, internal teams, and field crews to ensure jobs run smoothly and expectations are met.

Keep internal systems organized and up to date, ensuring job status is always accurate and visible to leadership.

Qualifications

Previous experience in administrative role preferred.

Proficient in Google Workspace.

Strong organizational skills and attention to detail.

Excellent verbal and written communication abilities.

Positive attitude and ability to multitask in a busy environment.

Why Join Stricklin & Porter?

• Competitive salary and benefits package
• Opportunity to work on a diverse range of projects

A collaborative team environment with growth potential