Operations & Accounting Assistant — QuickBooks & Payroll

United Dental LLC; Fridley (MN); On-site; USD 30,307 - 44,083; Full time

Benefits offered by this job

Competitive wage based on experience

Paid Time Off

Paid Holidays

Dental, Vision, Life Insurance

Simple IRA with Company Match

Professional development opportunities

Stable, family-oriented work enviro n-

Job summary

Premier & Confident Dental Lab is seeking an Executive Assistant / Operations & Accounting Assistant to support the Office Manager in daily operations, including accounting, payroll, HR, purchasing, and office management. This position is ideal for someone who is proactive, organized, and comfortable handling multiple responsibilities in a fast-paced environment.

We value confidentiality, precision, and a collaborative approach as you help streamline processes and maintain accurate records

Qualifications

• Minimum of 3 years of administrative, accounting, or office management experience.
• Strong working knowledge of QuickBooks Online (required).
• Experience with Accounts Receivable and Accounts Payable.
• Payroll experience preferred.

Responsibilities

• Assist with Accounts Receivable, including invoicing and payment posting.
• Assist with Accounts Payable by entering invoices and preparing vendor payments.
• Perform bank and credit card reconciliations.
• Assist with month-end financial reporting.
• Maintain accurate records in QuickBooks Online.
• Support collection efforts on past-due accounts.
• Assist with bi-weekly payroll processing.
• Review employee timecards and PTO balances.
• Maintain employee records and personnel files.
• Assist with onboarding and offboarding employees.
• Help administer employee benefits.
• Prepare payroll and HR documentation.
• Answer incoming phone calls and assist customers.
• Manage office supplies and purchasing.
• Maintain filing systems and business records.
• Coordinate meetings, appointments, and calendars.
• Assist with special projects and process improvements.
• Prepare reports, spreadsheets, and business correspondence.
• Assist with inventory tracking and purchasing.
• Coordinate vendor relationships.
• Help maintain company policies and procedures.
• Assist with workflow improvements and operational projects.
• Support multiple departments as needed.

Skills

QuickBooks Online

Accounts Receivable

Accounts Payable

Payroll experience

Microsoft Excel

Microsoft Word

Microsoft Outlook

Organizational skills

Time management

Communication skills

Confidentiality

Education

Associate's degree in Accounting or Business Administration

Tools

ADP Payroll

Job description

Premier & Confident Dental Lab is seeking an Executive Assistant / Operations & Accounting Assistant to support the Office Manager in daily operations, including accounting, payroll, HR, purchasing, and office management. This position is ideal for someone who is proactive, organized, and comfortable handling multiple responsibilities in a fast-paced environment.

We value confidentiality, precision, and a collaborative approach as you help streamline processes and maintain accurate records