Operations Accounting Assistant

United Dental LLC; Fridley (MN); On-site; USD 30,307 - 44,083; Full time

Benefits offered by this job

Competitive wage based on experience

Paid Time Off

Paid Holidays

Dental, Vision, Life Insurance

Simple IRA with Company Match

Professional development opportunities

Stable, family-oriented work enviro n-

Job summary

Premier & Confident Dental Lab is seeking an Executive Assistant / Operations & Accounting Assistant to support the Office Manager in daily operations, including accounting, payroll, HR, purchasing, and office management. This position is ideal for someone who is proactive, organized, and comfortable handling multiple responsibilities in a fast-paced environment.

We value confidentiality, precision, and a collaborative approach as you help streamline processes and maintain accurate records

Qualifications

• Minimum of 3 years of administrative, accounting, or office management experience.
• Strong working knowledge of QuickBooks Online (required).
• Experience with Accounts Receivable and Accounts Payable.
• Payroll experience preferred.

Responsibilities

• Assist with Accounts Receivable, including invoicing and payment posting.
• Assist with Accounts Payable by entering invoices and preparing vendor payments.
• Perform bank and credit card reconciliations.
• Assist with month-end financial reporting.
• Maintain accurate records in QuickBooks Online.
• Support collection efforts on past-due accounts.
• Assist with bi-weekly payroll processing.
• Review employee timecards and PTO balances.
• Maintain employee records and personnel files.
• Assist with onboarding and offboarding employees.
• Help administer employee benefits.
• Prepare payroll and HR documentation.
• Answer incoming phone calls and assist customers.
• Manage office supplies and purchasing.
• Maintain filing systems and business records.
• Coordinate meetings, appointments, and calendars.
• Assist with special projects and process improvements.
• Prepare reports, spreadsheets, and business correspondence.
• Assist with inventory tracking and purchasing.
• Coordinate vendor relationships.
• Help maintain company policies and procedures.
• Assist with workflow improvements and operational projects.
• Support multiple departments as needed.

Skills

QuickBooks Online

Accounts Receivable

Accounts Payable

Payroll experience

Microsoft Excel

Microsoft Word

Microsoft Outlook

Organizational skills

Time management

Communication skills

Confidentiality

Education

Associate's degree in Accounting or Business Administration

Tools

ADP Payroll

Job description

Job Description

Job Description

About Us

Premier & Confident Dental Lab is a growing full-service dental laboratory dedicated to providing exceptional products and customer service. We are seeking a highly organized, proactive, and dependable Executive Assistant / Operations & Accounting Assistant to support our Office Manager in the day-to-day operations of the business.

This position is ideal for someone who enjoys wearing multiple hats, is detail-oriented, takes initiative, and is comfortable working with accounting, payroll, HR, and administrative functions in a fast-paced environment.

Position Summary

The Executive Assistant / Operations & Accounting Assistant will provide administrative and operational support while assisting with accounting, payroll, human resources, purchasing, and office management. This individual will play a critical role in keeping the office organized and ensuring daily business operations run smoothly.

Responsibilities

Accounting

• Assist with Accounts Receivable, including invoicing and payment posting.
• Assist with Accounts Payable by entering invoices and preparing vendor payments.
• Perform bank and credit card reconciliations.
• Assist with month‑end financial reporting.
• Maintain accurate records in QuickBooks Online.
• Support collection efforts on past‑due accounts.

Payroll & Human Resources

• Assist with bi‑weekly payroll processing.
• Review employee timecards and PTO balances.
• Maintain employee records and personnel files.
• Assist with onboarding and offboarding employees.
• Help administer employee benefits.
• Prepare payroll and HR documentation.

Office Administration

• Answer incoming phone calls and assist customers.
• Manage office supplies and purchasing.
• Maintain filing systems and business records.
• Coordinate meetings, appointments, and calendars.
• Assist with special projects and process improvements.
• Prepare reports, spreadsheets, and business correspondence.

Operations

• Assist with inventory tracking and purchasing.
• Coordinate vendor relationships.
• Help maintain company policies and procedures.
• Assist with workflow improvements and operational projects.
• Support multiple departments as needed.

Qualifications

• Minimum of 3 years of administrative, accounting, or office management experience.
• Strong working knowledge of QuickBooks Online (required).
• Experience with Accounts Receivable and Accounts Payable.
• Payroll experience preferred.
• Experience with Microsoft Excel, Word, and Outlook.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• High attention to detail and accuracy.
• Ability to handle confidential information with professionalism.
• Ability to prioritize multiple tasks and meet deadlines.

Preferred Qualifications

• Experience using ADP Payroll.
• Experience in manufacturing or a dental laboratory environment.
• Knowledge of inventory management.
• Associate's degree in Accounting, Business Administration, or a related field (preferred but not required).

What We're Looking For

We're looking for someone who:

• Is highly organized and dependable.
• Thinks ahead and takes initiative.
• Learns quickly and enjoys solving problems.
• Has a positive attitude and works well with others.
• Can work independently with minimal supervision.
• Takes ownership of projects and follows through.

Benefits

• Competitive hourly wage based on experience.
• Paid Time Off (PTO).
• Paid Holidays.
• Dental, Vision, and Life Insurance.
• Simple IRA with Company Match.
• Professional development opportunities.
• Stable, family‑oriented work environment.

Company Description

We are a full-service Dental Manufacturing company. We are B2B company who work with Dental clinics in Minnesota and Wisconsin.

Company Description

We are a full-service Dental Manufacturing company. We are B2B company who work with Dental clinics in Minnesota and Wisconsin.