Operations & Academic Programs Coordinator

University of Louisville; Louisville, Northern (KY, KY); Hybrid; USD 27,000 - 40,000; Full time

Job summary

University of Louisville is seeking a Department Coordinator III to support the Departments of Anthropology and Geographic & Environmental Studies on Belknap Campus. This role provides administrative, academic, and operational support in a shared-services environment, assisting faculty, students, and departmental leadership to ensure smooth day-to-day operations.

The position oversees office operations, coordinates travel and events, manages procurement via ProCard, and contributes to budgeting

Qualifications

• Experience providing administrative and operational support.
• Ability to manage departmental operations and support Chairs and faculty.
• Experience collecting data and maintaining confidential records for reporting.

Responsibilities

• Serve as office manager for both departments; oversee daily operations and provide administrative support to Department Chairs and faculty.
• Manage departmental functions including office operations, facilities requests, room usage, inventory, keys/access, mail, and coordination with DPS.
• Serve as primary contact for departmental inquiries and communications.
• Collect and maintain data and confidential records for departmental reporting and academic support.
• Oversee Federal Work-Study student assistant hiring and coordination.
• Coordinate faculty searches, special events, and departmental functions, including travel and logistics.
• Serve as ProCard holder; manage purchases, Workday reallocations, and financial reporting for department Unit Business Manager, Intermediate (UBMI)
• Support faculty grant and research expenditures in collaboration with UBMI.
• Assist with annual course scheduling and ongoing academic planning.

Education

High School Diploma or GED

Tools

ProCard

Job description

University of Louisville is seeking a Department Coordinator III to support the Departments of Anthropology and Geographic & Environmental Studies on Belknap Campus. This role provides administrative, academic, and operational support in a shared-services environment, assisting faculty, students, and departmental leadership to ensure smooth day-to-day operations.

The position oversees office operations, coordinates travel and events, manages procurement via ProCard, and contributes to budgeting