Department Operations Coordinator III

University of Louisville; Louisville (KY); On-site; USD 27,000 - 40,000; Full time

Job summary

University of Louisville’s Geographic and Environmental Studies Department seeks an experienced Department Coordinator III to provide administrative, academic, and operational support in a shared services environment. This role supports faculty, students, and leadership while ensuring smooth day-to-day operations.

The position reports to departmental leadership, manages office functions, and handles scheduling, procurement, and reporting tasks to enable research and teaching activities.

Qualifications

• High School Diploma/GED or equivalent education/experience.
• Minimum of four (4) years of relevant experience or an equivalent combination of education and experience.

Responsibilities

• Serve as office manager for both departments; oversee daily operations and provide administrative support to Department Chairs and faculty.
• Manage departmental functions including office operations, facilities requests, room usage, inventory, keys/access, mail, and coordination with DPS.
• Serve as primary contact for departmental inquiries and communications.
• Collect and maintain data and confidential records for departmental reporting and academic support.
• Oversee Federal Work‑Study student assistant hiring and coordination.
• Coordinate faculty searches, special events, and departmental functions, including travel and logistics.
• Serve as ProCard holder; manage purchases, Workday reallocations, and financial reporting for department Unit Business Manager, Intermediate (UBMI).
• Support faculty grant and research expenditures in collaboration with UBMI.
• Assist with annual course scheduling and ongoing academic planning.
• Other duties as assigned.

Education

High School Diploma/GED

Job description

University of Louisville’s Geographic and Environmental Studies Department seeks an experienced Department Coordinator III to provide administrative, academic, and operational support in a shared services environment. This role supports faculty, students, and leadership while ensuring smooth day-to-day operations.

The position reports to departmental leadership, manages office functions, and handles scheduling, procurement, and reporting tasks to enable research and teaching activities.