Department Coordinator III

University-of-Louisville; Louisville (TN); On-site; USD 27,000 - 40,000; Full time

Job summary

The University of Louisville seeks a Department Coordinator III to support the Geography and Environmental Studies departments at Belknap Campus. You will provide administrative and operational support to faculty, staff, and department leadership, ensuring smooth day-to-day operations.

Responsibilities include managing office operations, travel logistics, data reporting, and coordination of events, with ProCard purchasing and UBMI collaboration.

Qualifications

• High School Diploma or GED required with 4+ years of relevant experience.
• Experience in a shared-services administrative environment.
• Strong organizational and communication skills.

Responsibilities

• Serve as office manager for both departments and support Chairs.
• Oversee office operations, facilities requests, room usage, mail, and keys.
• Coordinate faculty searches, events, and travel logistics.
• Manage data and confidential records for reporting.
• Assist with ProCard purchases and UBMI reporting.

Education

High School Diploma or GED

Job description

Department:Geographic and Environmental StudiesLocation:Belknap CampusTime Type:Full timeWorker Type:RegularJob Req ID:R109352Minimum Requirements:High School Diploma/GED and a minimum of four (4) years of relevant experience or an equivalent combination of education and experience. Grade 3 (Hourly)Position Description:The Departments of Anthropology and Geographic & Environmental Sciences seek an experienced Department Coordinator III to provide administrative, academic, and operational support in a shared‑services environment. This position plays a key role in supporting faculty, students, and departmental leadership while ensuring smooth day-to-day departmental operations.Key ResponsibilitiesServe as office manager for both departments; oversee daily operations and provide administrative support to Department Chairs and faculty.Manage departmental functions including office operations, facilities requests, room usage, inventory, keys/access, mail, and coordination with DPS.Serve as primary contact for departmental inquiries and communications.Collect and maintain data and confidential records for departmental reporting and academic support.Oversee Federal Work‑Study student assistant hiring and coordination.Coordinate faculty searches, special events, and departmental functions, including travel and logistics.Serve as ProCard holder; manage purchases, Workday reallocations, and financial reporting for department Unit Business Manager, Intermediate (UBMI)Support faculty grant and research expenditures in collaboration with UBMI.Assist with annual course scheduling and ongoing academic planning.Other duties as assigned.Target Compensation Maximum:$29.27Target Compensation Minimum:$19.51Compensation will be commensurate to candidate experience.Equal Employment OpportunityThe University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.Assistance and AccommodationsComputers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.If you require assistance or accommodation with our online application process, please contact us by email at [e-mail] or by phone [phone].