Operational Support Clerk

The Community Group; Lawrence (MA); On-site; USD 32,000 - 39,000; Part time

Job summary

The Community Group is seeking an Operational Support Clerk to join the School Age Programs team in Lawrence, MA. This part-time role provides clerical and logistical support to ensure smooth daily operations across sites, maintains organized office systems, coordinates supplies, and assists with routine administrative tasks.

You will handle phone calls, greet visitors, and support program leadership in documentation and event preparation.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• Strong organizational and administrative skills.
• Experience with data entry and office systems preferred.
• Proficiency with Microsoft Office and Google Workspace.
• Ability to manage multiple tasks in a fast-paced environment.
• Strong communication and customer service skills.
• Bilingual (English/Spanish) preferred.

Responsibilities

• Maintain an organized office environment and support shared operational systems to ensure program readiness.
• Answer incoming program phone calls, respond to general inquiries, and route questions to the appropriate staff member.
• Greet visitors and assist with basic office coordination tasks.
• Order program and office supplies, monitor inventory levels, and coordinate distribution of materials to program sites.
• Maintain organized files, office trackers, and shared documentation systems.
• Prepare materials for trainings, meetings, and program activities.
• Route invoices, check requests, and cash advance documentation to appropriate approvers.
• Assist with basic data entry and updates to operational trackers as directed by program leadership.
• Support preparation and organization of documents and materials needed for daily operations.
• Maintain the calendar for staff events, in-service days, and program activities.
• Assist with logistical coordination for meetings, trainings, and staff events, including supply preparation and basic event support.
• Prepare materials and resources needed for staff development days and program activities.
• Work closely with program leadership to support operational coordination across program sites.
• Provide program coverage support when needed to ensure continuity of operations.
• Perform other duties as assigned by the supervisor to support program operations.

Job description

Job DetailsJob Location: Community Kids Place - Lawrence, MA 01843Position Type: Part TimeSalary Range: $23.00 - $28.00 HourlyJob Category: Program Support

Job Summary

The Operational Support Clerk provides clerical and logistical support to the School Age Programs team to ensure smooth daily operations. This role maintains organized office systems, coordinates supplies and materials, supports program logistics, and assists with routine administrative tasks that help programs run efficiently across sites. The Operational Support Clerk also serves as a first point of contact for phone calls and visitors and works closely with program leadership to maintain organized systems and operational readiness.

Essential Duties and Responsibilities:

Office Operations and Organization

• Maintain an organized office environment and support shared operational systems to ensure program readiness.
• Answer incoming program phone calls, respond to general inquiries, and route questions to the appropriate staff member.
• Greet visitors and assist with basic office coordination tasks.
• Order program and office supplies, monitor inventory levels, and coordinate distribution of materials to program sites.
• Maintain organized files, office trackers, and shared documentation systems.

Administrative and Operational Support

• Prepare materials for trainings, meetings, and program activities.
• Route invoices, check requests, and cash advance documentation to appropriate approvers.
• Assist with basic data entry and updates to operational trackers as directed by program leadership.
• Support preparation and organization of documents and materials needed for daily operations.

Event and Logistics Coordination

• Maintain the calendar for staff events, in-service days, and program activities.
• Assist with logistical coordination for meetings, trainings, and staff events, including supply preparation and basic event support.
• Prepare materials and resources needed for staff development days and program activities.

Program Support and Additional Responsibilities

• Work closely with program leadership to support operational coordination across program sites.
• Provide program coverage support when needed to ensure continuity of operations.
• Perform other duties as assigned by the supervisor to support program operations.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• Strong organizational and administrative skills.
• Experience with data entry and office systems preferred.
• Proficiency with Microsoft Office and Google Workspace.
• Ability to manage multiple tasks in a fast-paced environment.
• Strong communication and customer service skills.
• Bilingual (English/Spanish) preferred.

Requirements

• Must complete CORI, SORI, and fingerprint background checks in accordance with Department of Early Education and Care regulations prior to employment.
• Evidence of physical examination within one year prior to employment.
• Evidence of immunizations against Measles, Mumps, and Rubella (MMR).
• Maintain current CPR and First Aid certification or obtain within the required timeframe.

Equal Employment Opportunity Statement

The Community Group is fully committed to Equal Employment Opportunity and to attracting, retaining, developing, and promoting the most qualified employees without regard to race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic protected by federal, state, or local law. We are dedicated to providing a work environment free from discrimination and harassment and where employees are treated with respect and dignity.

E-Verify Note

The Community Group participates in the E-Verify program to determine the immigration and work eligibility status of prospective employees. Please refer to the Notice of E-Verify Participation and the Right to Work documents for more information.