Operations & Logistics Clerk — School-Age Programs

The Community Group, Inc.; Lawrence (MA); On-site; USD 32,000 - 39,000; Part time

Job summary

The Community Group, Inc. operates Community Kids Place sites in Lawrence, MA, and seeks an Operational Support Clerk to aid School Age Programs with clerical and logistical tasks. This Part-Time role supports daily operations across sites, including phones, visitors, and supplies.

The role emphasizes organized office systems, data entry, and cross-site collaboration with program leadership to maintain readiness and efficiency. Bilingual English/Spanish is preferred.

Qualifications

• High school diploma required; associate or bachelor degree preferred.
• Strong organizational and administrative skills.
• Experience with data entry and office systems.
• Proficiency with Microsoft Office and Google Workspace.
• Bilingual English/Spanish preferred.

Responsibilities

• Maintain an organized office environment and support shared operational systems to ensure program readiness.
• Answer incoming program phone calls, respond to general inquiries, and route questions to the appropriate staff member.
• Greet visitors and assist with basic office coordination tasks.
• Order program and office supplies, monitor inventory levels, and coordinate distribution of materials to program sites.
• Maintain organized files, office trackers, and shared documentation systems.
• Prepare materials for trainings, meetings, and program activities.
• Route invoices, check requests, and cash advance documentation to appropriate approvers.
• Assist with basic data entry and updates to operational trackers as directed by program leadership.
• Support preparation and organization of documents and materials needed for daily operations.
• Maintain the calendar for staff events, in-service days, and program activities.
• Assist with logistical coordination for meetings, trainings, and staff events, including supply preparation and basic event support.
• Prepare materials and resources needed for staff development days and program activities.
• Work closely with program leadership to support operational coordination across program sites.
• Provide program coverage support when needed to ensure continuity of operations.

Skills

Organizational skills

Multitasking

Data entry

MS Office

Google Workspace

Bilingual English/Spanish

Customer service

Communication

Education

High school diploma

Associate/Bachelor degree preferred

Tools

Software/office systems

Job description

The Community Group, Inc. operates Community Kids Place sites in Lawrence, MA, and seeks an Operational Support Clerk to aid School Age Programs with clerical and logistical tasks. This Part-Time role supports daily operations across sites, including phones, visitors, and supplies.

The role emphasizes organized office systems, data entry, and cross-site collaboration with program leadership to maintain readiness and efficiency. Bilingual English/Spanish is preferred.