Operational Administrative Coordinator

Inova Health System; Yorktown (VA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Tuition reimbursement

Student loan assistance - up to $10,0

State-of-the-art medical and training

Paid parental leave for birth/adoption

Retirement benefits with match fromday

Job summary

Inova Health System's Fairfax Medical Campus is seeking an Operational Administrative Coordinator to join our Imaging Team. The role supports daily operations, coordinates meetings, and liaises with Safety, Security, and contractors to ensure services are delivered.

Requirements include a high school diploma or business school training, five+ years of healthcare office experience, and proficiency with Microsoft Office.

Qualifications

• Five or more years of healthcare office experience.
• Proficiency in Microsoft Office.
• Education: High school diploma or equivalent; Or Business school in lieu of experience.

Responsibilities

• Serves as a primary liaison with Safety, Security and outside property maintenance contractors to ensure consistent services and resolve problems.
• Coordinates meetings and special events including facilities, catering and logistics.

Skills

Microsoft Office

Education

High school diploma or equivalent; or Business school

Job description

:

Featured Benefits:

• Tuition reimbursement
• Student loan assistance - up to $10,000!
• State-of-the-art medical and training facilities
• Paid parental leave for birth/adoption of a child
• Retirement benefits with match from day one

Operational Administrative Coordinator

Inova Health System's Fairfax Medical Campus is looking for a Operational Administrative Coordinator to join our Imaging Team. This role is M-F, with a potential for late meetings .

Don't miss the opportunity to be a part of the organization and Hospital, recognized for excellence and innovation, and where we create an environment of respect and growth, where contributions are recognized and rewarded.

Responsibilities:

• Serves as a primary Liaison with Safety, Security and outside property maintenance contractors to ensure the consistent provision of services and to resolve problems.
• Participates in property renovation, space allocation and office moves while coordinating Information Systems, telephone, facilities and other support services as needed. Negotiates and approves service contracts within pre-approved parameters.
• Works with program leadership, peers and other relevant departments and community organizations to promote the program by developing marketing materials, coordinating events/activities and providing or coordinating written communications and presentations.
• Schedules and coordinates arrangements for meetings and special events such as facilities, catering and logistics.
• Coordinates the timely receipt, processing, production and distribution of regular reports to appropriate departments and staff.
• Revises/drafts processes and procedures as needed to support efficient and effective department operations.
• Processes requisitions, invoices and expense reports in addition to preparing check requests, determining appropriate accounting codes and ensuring data entry of appropriate information.
• Maintains confidential team member records for department staff, processes time sheets, tracks Paid Time Off and serves as a Liaison with Payroll and Human Resources.
• Other duties as assigned.

Requirements:

• Work schedule : M-F, with a potential for late meetings
• Location : Inova Fairfax Medical Campus
• Education : High school diploma or equivalent; Or Business school in lieu of experience
• Experience : Five or more years of healthcare office experience
• Other : Proficiency in Microsoft Office. Organizational and time management skills.

About Inova Health System

Inova's hospitals are consistently recognized by the Centers for Medicare and Medicaid Services (CMS), U.S. News & World Report Best Hospitals and Leapfrog Hospital Safety Grades for excellence in healthcare.

We are proud to be named one of Forbes' 2022 Best Employers for Women, #11 of 5,000+ facilities on Nurse Journal's national 2025 Best Places to Work as a Nurse list, and a Top Performer in the 2022 Healthcare Equality Index for LGBTQ+ Healthcare Equality. Military personnel encouraged to apply.

Learn more about Inova Health System!

• Full Benefits Package
• Inova Awards and Recognition
• Inova YouTube Channel
• Inova Facebook Careers Page

Inova's Anti-Discrimination Employment Policy

Inova Health System is committed to equal employment opportunity and affirmative action. To fulfill this commitment, Inova Health System does not discriminate in any employment-related decision and administers all of its employment programs, procedures and practices without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth, pregnancy-related conditions and lactation), race, religion, sex, sexual orientation, veteran status, genetic information. Inova operates both affirmative action and equal opportunity programs, consistent with federal and state requirements, including Governor's Executive Order One (2018). Consistent with federal and state requirements, Inova also prohibits retaliation against any person who files a charge of discrimination, participates in a discrimination proceeding, or otherwise opposes an unlawful employment practice.