Administrative Coordinator Senior - Vascular Surgery

Inova Health System; Falls Church (VA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Retirement match (5%)

Education assistance (up to $5,250/yr)

Student loan assistance (up to $10,000

Mental health support

Paid time off

Paid parental leave

Flexible work schedules

Job summary

Inova Fairfax Hospital in Falls Church, VA is seeking an Administrative Coordinator Senior to support our Chief of Vascular Surgery & Wound Healing. This Full-Time role Monday–Friday with regular business hours, requiring some flexibility.

Inova Health System is a national leader in safety, quality and patient experience. You will manage calendars, coordinate travel, prepare reports and documents, and support department operations, partnering with physicians and leadership to ensure smooth,

Qualifications

• Education: High School Diploma or equivalent.
• 5 years of relevant office or healthcare experience.
• Experience with administrative scheduling, calendar management, and meeting logistics.
• Proactive and self-directed, with the ability to anticipate needs.
• Strong customer service and interpersonal skills.
• Professional and poised when interacting with physicians, leaders, team members, and visitors.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manages calendars, schedules meetings, and coordinates travel arrangements.
• Prepares correspondence, reports, presentations, and meeting materials.
• Maintains organized filing systems and ensures accurate recordkeeping.
• Supports departmental operations, including supply ordering, invoice processing, and timekeeping.
• Assists with onboarding and training of new staff or temporary personnel.
• Coordinates logistics for events, trainings, and internal communications.
• Serves as a point of contact for internal and external stakeholders.
• Drafts and distributes communications on behalf of department leadership.
• Facilitates smooth communication between departments and leadership.
• Assists with data entry, tracking, and reporting for departmental projects.
• Maintains spreadsheets, dashboards, and databases as needed.
• Supports compliance with hospital policies and regulatory requirements.
• Revises and drafts processes and procedures as needed to support efficient and effective department operations.
• Tracks and monitors department budget.
• Processes requisitions, invoices, and expense reports and other budget management and tracking activities as needed.
• May perform additional duties as assigned.

Skills

Calendar management

Travel coordination

Communication

Customer service

Organization

Multitasking

Education

High School Diploma or equivalent

Job description

Falls Church, VA, United States

Job Description

Inova Fairfax Hospital is looking for a dedicated Administrative Coordinator Senior to support our Chief of Vascular Surgery & Wound Healing. This role will be Full-Time, Monday-Friday, Regular Business Hours (Flexibility Needed).

Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits

• Committed to Team Member Health:offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement:Inova matches the first 5% of eligible contributions – starting on your first day.
• Tuition and Student Loan Assistance:offeringup to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support:offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance:offeringpaid time off, paid parental leave, & flexible work schedules.

Administrative Coordinator Senior Job Responsibilities

Manages calendars, schedules meetings, and coordinates travel arrangements.

Prepares correspondence, reports, presentations, and meeting materials.

Maintains organized filing systems and ensures accurate recordkeeping.

Supports departmental operations, including supply ordering, invoice processing, and timekeeping.

Assists with onboarding and training of new staff or temporary personnel.

Coordinates logistics for events, trainings, and internal communications.

Serves as a point of contact for internal and external stakeholders.

Drafts and distributes communications on behalf of department leadership.

Facilitates smooth communication between departments and leadership.

Assists with data entry, tracking, and reporting for departmental projects.

Maintains spreadsheets, dashboards, and databases as needed.

Supports compliance with hospital policies and regulatory requirements.

Revises and drafts processes and procedures as needed to support efficient and effective department operations.

Tracks and monitors department budget.

Processes requisitions, invoices, and expense reports and other budget management and tracking activities as needed.

May perform additional duties as assigned.

Minimum Qualifications:

• Education:High School Diploma or equivalent
• Experience:5 years of relevant office or healthcare experience

Preferred Qualifications

• Experience with administrative scheduling, calendar management, and meeting logistics
• Proactive and self-directed, with the ability to anticipate needs
• Strong customer service and interpersonal skills
• Professional and poised when interacting with physicians, leaders, team members, and visitors
• Strong organizational skills and attention to detail
• Ability to manage multiple prioritiesin a fast-paced environment

About Us

We are Inova, Northern Virginia’s leading nonprofit healthcare provider. Every day, our 26,000+ team members provide world-class healthcare to the communities we serve. Our people are the reason we're a national leader in healthcare safety, quality and patient experience. And from best-in-class facilities to professional development opportunities, we support them at every step. At Inova, we're constantly striving to be ever better — to shape a more compassionate future for healthcare.

Inova Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth, pregnancy-related conditions and lactation), race, religion, sex, sexual orientation, veteran status, genetic information, or any other characteristics protected by law.