Operational Administrative Coordinator

Inova Health System; Virginia Beach (VA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Tuition reimbursement

Student loan assistance

Medical facilities

Parental leave

Retirement match

Job summary

Inova Health System is seeking an Operational Administrative Coordinator to join the Imaging Team at the Fairfax Medical Campus. This full-time role follows a Monday–Friday schedule with occasional late meetings, supporting patient care operations and administrative functions across the department.

The ideal candidate has substantial healthcare office experience and strong proficiency in Microsoft Office, with the ability to manage time effectively and coordinate multiple priorities in a

Qualifications

• Proficiency in Microsoft Office required.
• Strong organizational and time management skills.
• Healthcare office experience preferred (5+ years).
• Education: high school diploma or equivalent; or business school in lieu of experience.

Responsibilities

• Acts as a primary liaison with Safety, Security and outside contractors to ensure services are provided and problems resolved.
• Coordinates information systems, telephone, facilities and other support services for the department.
• Negotiates and approves service contracts within pre-approved parameters.
• Collaborates with program leadership and other departments to market the program and coordinate events and written communications.
• Schedules meetings and events, coordinating facilities, catering and logistics.
• Distributes regular reports to departments and staff in a timely manner.
• Revises and drafts processes and procedures to improve efficiency.
• Processes requisitions, invoices and expense reports, and handles check requests with proper accounting codes.
• Maintains confidential staff records and coordinates with Payroll and HR.

Skills

Microsoft Office

Organizational skills

Time management

Education

High school diploma or equivalent; Or Business school in lieu of experience

Job description

Featured Benefits

• Tuition reimbursement
• Student loan assistance - up to $10,000!
• State-of-the-art medical and training facilities
• Paid parental leave for birth/adoption of a child
• Retirement benefits with match from day one

Operational Administrative Coordinator

Inova Health System's Fairfax Medical Campus is looking for an Operational Administrative Coordinator to join our Imaging Team. This role is M-F, with a potential for late meetings. Don't miss the opportunity to be a part of the organization and Hospital, recognized for excellence and innovation, and where we create an environment of respect and growth, where contributions are recognized and rewarded.

Responsibilities

• Serves as a primary Liaison with Safety, Security and outside property maintenance contractors to ensure the consistent provision of services and to resolve problems.
• Participates in property renovation, space allocation and office moves while coordinating Information Systems, telephone, facilities and other support services as needed.
• Negotiates and approves service contracts within pre-approved parameters.
• Works with program leadership, peers and other relevant departments and community organizations to promote the program by developing marketing materials, coordinating events/activities and providing or coordinating written communications and presentations.
• Schedules and coordinates arrangements for meetings and special events such as facilities, catering and logistics.
• Coordinates the timely receipt, processing, production and distribution of regular reports to appropriate departments and staff.
• Revises/drafts processes and procedures as needed to support efficient and effective department operations.
• Processes requisitions, invoices and expense reports in addition to preparing check requests, determining appropriate accounting codes and ensuring data entry of appropriate information.
• Maintains confidential team member records for department staff, processes time sheets, tracks Paid Time Off and serves as a Liaison with Payroll and Human Resources.
• Other duties as assigned.

Requirements

• Work schedule: M-F, with a potential for late meetings
• Location: Inova Fairfax Medical Campus
• Education: High school diploma or equivalent; Or Business school in lieu of experience
• Experience: Five or more years of healthcare office experience
• Other: Proficiency in Microsoft Office. Organizational and time management skills.

About Inova Health System

Inova's hospitals are consistently recognized by the Centers for Medicare and Medicaid Services (CMS), U.S. News & World Report Best Hospitals and Leapfrog Hospital Safety Grades for excellence in healthcare. We are proud to be named one of Forbes' 2022 Best Employers for Women, #11 of 5,000+ facilities on Nurse Journal's national 2025 Best Places to Work as a Nurse list, and a Top Performer in the 2022 Healthcare Equality Index for LGBTQ+ Healthcare Equality. Military personnel encouraged to apply.

Inova Anti-Discrimination Employment Policy

Inova Health System is committed to equal employment opportunity and affirmative action. To fulfill this commitment, Inova Health System does not discriminate in any employment‑related decision and administers all of its employment programs, procedures and practices without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth, pregnancy‑related conditions and lactation), race, religion, sex, sexual orientation, veteran status, genetic information. Inova operates both affirmative action and equal opportunity programs, consistent with federal and state requirements, including Governor's Executive Order One (2018). Consistent with federal and state requirements, Inova also prohibits retaliation against any person who files a charge of discrimination, participates in a discrimination proceeding, or otherwise opposes an unlawful employment practice.