Onsite Workplace Operations Coordinator

K2 Services; New York (NY); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions in New York is seeking a Workplace Services Coordinator to support day-to-day workplace operations at our NY office. This role bridges office services and office management, focusing on hands-on, on-site ownership of routine needs and responsiveness to requests.

The position offers full-time hours, with a schedule from 7:30am to 4:30pm, and a compensation range up to $30 per hour plus potential annual bonus.

Qualifications

• 2-4 years of workplace services, office coordination, facilities support, hospitality, administrative, or related experience preferred.
• Strong organizational skills with ownership and follow-through.
• Professional communication and client-service skills.
• Comfortable interacting with employees, vendors, building management, and leadership.

Responsibilities

• Coordinate daily workplace and office services activities.
• Serve as onsite point of contact for routine workplace needs and requests.
• Support employees, visitors, vendors, and internal stakeholders.
• Monitor office conditions and proactively identify issues.
• Coordinate conference rooms, meetings, and hospitality needs.
• Manage office supplies, inventory, deliveries, and replenishment.
• Coordinate vendor visits, building access, and service requests.
• Support COIs and vendor-access requirements after training.
• Submit, monitor, and follow up on facilities and workplace service requests.
• Coordinate with building management, Facilities, IT, and other partners.
• Support office moves, seating requests, and workspace changes.
• Assist with workplace communications and updates.
• Maintain trackers, records, and documentation.
• Escalate issues and ensure resolution.

Skills

Office coordination

Facilities support

Hospitality

Administrative experience

Client-service skills

Microsoft Office

Independent problem-solving

Tools

Microsoft Office

Workplace technology

Job description

Opensity Solutions in New York is seeking a Workplace Services Coordinator to support day-to-day workplace operations at our NY office. This role bridges office services and office management, focusing on hands-on, on-site ownership of routine needs and responsiveness to requests.

The position offers full-time hours, with a schedule from 7:30am to 4:30pm, and a compensation range up to $30 per hour plus potential annual bonus.