Onsite Training Logistics Coordinator

Crash Champions; Farmers Branch (TX); Hybrid; USD 25,000 - 30,000; Part time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Group Life Insurance

Disability Insurance

401k Retirement Plan with match

Referral Bonus

Job summary

Crash Champions in Farmers Branch, TX is seeking a part-time Support Services Coordinator to manage onboarding logistics, travel bookings, and equipment shipments for new hires. This onsite role supports training center operations and ensures a smooth experience for employees and visitors.

You will coordinate shipments, track onboarding, arrange travel, and liaise with IT, Facilities, and Training teams to resolve issues promptly while keeping documentation up to date.

Qualifications

• Requires a high school diploma or equivalent; associate's or Bachelor's preferred.
• 2+ years in logistics, operations coordination, or admin support.
• Strong organizational and time-management skills.
• Experience coordinating travel, shipments, or event logistics.
• Proficient in Microsoft Office; comfortable with internal systems.
• Excellent written and verbal communication.
• Detail-oriented with ability to multitask.
• Comfortable independent work and cross-functional collaboration.
• Physical ability to lift up to 35 lbs and stand for long periods.

Responsibilities

• Coordinate the shipment of technology, equipment, and materials to new hires prior to their start date.
• Track onboarding logistics using a master checklist to ensure all required items are completed before new hire start date.
• Book and manage travel arrangements for new hires attending in-person training, including flights, hotel accommodations, and ground transportation.
• Monitor travel schedules and handle last-minute changes or cancellations, ensuring a smooth experience.
• Serve as the primary point of contact for new hires regarding travel and logistics.
• Submit tickets for technology setup, system access, and workspace or facility needs.
• Confirm new hire start dates, shipping addresses, and travel preferences.
• Maintain inventory of supplies and reorder items as needed.
• Partner with internal teams to ensure all equipment is prepared and shipped on time.
• Schedule and track shipments, resolve delivery issues, and confirm receipt with recipients.
• Order and coordinate catering for in-person training sessions, accounting for dietary restrictions.
• Support on-site training events by preparing materials, setting up rooms, and welcoming new hires.
• Assist with vendor meetings, internal tours, and events held at the training center.
• Send pre-arrival communications with onboarding, travel, and logistics details.
• Identify recurring issues or inefficiencies in the process and recommend solutions.
• Maintain documentation and trackers related to onboarding logistics and travel coordination.

Skills

Organization

Time management

Communication skills

Microsoft Excel

Travel coordination

Education

High school diploma

Assoc/Bachelor preferred

Tools

Microsoft Office

Excel

Outlook

Job description

Crash Champions in Farmers Branch, TX is seeking a part-time Support Services Coordinator to manage onboarding logistics, travel bookings, and equipment shipments for new hires. This onsite role supports training center operations and ensures a smooth experience for employees and visitors.

You will coordinate shipments, track onboarding, arrange travel, and liaise with IT, Facilities, and Training teams to resolve issues promptly while keeping documentation up to date.