Onsite Temporary Invoice & Purchasing Coordinator

Legence Corp.; San Jose (CA); On-site; USD 41,000 - 50,000; Full time

Job summary

Legence in San Jose, CA, seeks a Temporary Invoice & Purchasing Coordinator to support Purchasing, Accounts Payable, Warehouse Receiving, and Project Teams in a 3–6 month onsite assignment. Potential conversion to full-time based on performance and business needs.

Responsibilities include reviewing invoices, 3-way matching, verifying receipts, coding to projects, and preparing management reports. Strong Excel/Outlook/Word skills and experience with PO/invoice workflows are required.

Qualifications

• 2+ years of experience in Accounts Payable, Purchasing, Logistics, Receiving, Inventory Control, or Construction Administration.
• Proficient with Microsoft Excel, Outlook, and Word.
• Experience with purchase orders, invoices, packing slips, and receiving documentation.

Responsibilities

• Review vendor invoices for accuracy and completeness.
• Perform 3-way matching between purchase orders, invoices, and packing slips.
• Verify quantities received against invoices and receiving docs.
• Maintain electronic records of invoices and related documents.
• Prepare reports for management review.

Skills

Invoice reconciliation

PO management

Data analysis

Excel

Outlook

Word

Attention to detail

Tools

Spectrum

Viewpoint

SAP

Oracle

JD Edwards

Job description

Legence in San Jose, CA, seeks a Temporary Invoice & Purchasing Coordinator to support Purchasing, Accounts Payable, Warehouse Receiving, and Project Teams in a 3–6 month onsite assignment. Potential conversion to full-time based on performance and business needs.

Responsibilities include reviewing invoices, 3-way matching, verifying receipts, coding to projects, and preparing management reports. Strong Excel/Outlook/Word skills and experience with PO/invoice workflows are required.