Onsite Staffing & Payroll Coordinator – West Texas

KODIAK Construction Recruiting & Staffing; Lubbock (TX); On-site; USD 34,000 - 40,000; Full time

Job summary

KODIAK Construction Recruiting & Staffing is hiring an Employment Coordinator to support staffing operations and contractor performance across active West Texas project sites. You’ll ensure onboarding, safety compliance, and proper placement of personnel on each site.

The role requires strong communication, coordination, and payroll familiarity, with travel across Odessa, Midland, Lubbock, and surrounding areas. This on-site position demands hands-on site presence and teamwork.

Qualifications

• 3+ years of experience in staffing, workforce coordination, construction operations, HR, or a related field.

Responsibilities

• Serve as the primary onsite liaison between clients, recruiters, payroll, operations, field leadership, and contractors.
• Coordinate contractor onboarding, site access, orientations, drug screenings, background checks, and safety requirements.
• Track daily and weekly manpower, contractor hours, staffing activity, and workforce reporting across multiple project sites.
• Verify timekeeping records and resolve payroll discrepancies before payroll and billing deadlines.
• Conduct regular jobsite visits, contractor check-ins, and new hire first-day support.
• Participate in client manpower, staffing, and workforce planning meetings while communicating hiring priorities and staffing updates.
• Monitor contractor attendance, performance, compliance, and retention while escalating issues as needed.
• Partner with recruiters to coordinate hiring priorities, candidate readiness, workforce forecasts, and replacement staffing.
• Maintain accurate workforce records, including contractor assignments, schedules, transfers, and terminations within ATS and workforce systems.
• Travel throughout West Texas to support multiple active construction and industrial project sites.

Skills

Staffing coordination

Construction operations

Communication

Timekeeping & payroll

MS Excel

Outlook

Microsoft Teams

ATS

Tools

Microsoft Excel

Outlook

Microsoft Teams

ATS

Workforce management systems

Job description

KODIAK Construction Recruiting & Staffing is hiring an Employment Coordinator to support staffing operations and contractor performance across active West Texas project sites. You’ll ensure onboarding, safety compliance, and proper placement of personnel on each site.

The role requires strong communication, coordination, and payroll familiarity, with travel across Odessa, Midland, Lubbock, and surrounding areas. This on-site position demands hands-on site presence and teamwork.