Employment Coordinator

KODIAK Construction Recruiting & Staffing; Odessa (TX); On-site; USD 30,000 - 34,000; Full time

Job summary

KODIAK Construction Recruiting & Staffing seeks an Employment Coordinator (Data Center) to support staffing operations across West Texas project sites. This hands-on role travels regularly, serves as the primary onsite liaison between our staffing team, client leadership, field supervision, and contractors, and ensures smooth onboarding, timekeeping, and reporting.

The position emphasizes manpower planning, weekly hours reporting, contractor documentation, and active participation in client

Qualifications

• 3+ years of staffing, workforce coordination, or related field.
• Experience with industrial construction or field-based workforces preferred.
• Strong communication, organization, and problem-solving skills.
• Knowledge of timekeeping, payroll coordination, and manpower reporting.
• Proficiency with Excel, Outlook, Teams, ATS, and workforce systems.
• Valid driver's license and reliable transportation.
• Willingness to travel regularly across West Texas.

Responsibilities

• Serve as the primary onsite liaison between clients, recruiters, payroll, operations, field leadership, and contractors.
• Coordinate contractor onboarding, site access, orientations, drug screenings, background checks, and safety requirements.
• Track daily and weekly manpower, contractor hours, staffing activity, and workforce reporting across multiple project sites.
• Verify timekeeping records and resolve payroll discrepancies before payroll and billing deadlines.
• Conduct regular jobsite visits, contractor check-ins, and new hire first-day support.
• Participate in client manpower, staffing, and workforce planning meetings while communicating hiring priorities and staffing updates.
• Monitor contractor attendance, performance, compliance, and retention while escalating issues as needed.
• Partner with recruiters to coordinate hiring priorities, candidate readiness, workforce forecasts, and replacement staffing.
• Maintain accurate workforce records, including contractor assignments, schedules, transfers, and terminations within ATS and workforce systems.
• Travel throughout West Texas to support multiple active construction and industrial project sites.

Skills

Staffing coordination

Construction operations

Communication skills

Timekeeping & payroll

Microsoft Excel

Driver's license

Willingness to travel

Tools

ATS

Workforce management systems

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Job Description

Employment Coordinator (Data Center)

Pay: $22-25.00/hour

Bilingual Preferred

We are seeking a hands-on, travel-ready Employment Coordinator to support staffing operations and contractor performance across multiple client project sites in West Texas. This position serves as the primary communication link between our staffing team, client leadership, field supervision, and assigned contractors — traveling regularly between project locations as workforce needs require.

The Employment Coordinator is responsible for ensuring the staffing program operates effectively — from manpower planning and weekly hours reporting to contractor onboarding, site check-ins, workforce issue resolution, and participation in client manpower meetings.

What You Will Do

• Serve as the primary onsite liaison between clients, recruiters, payroll, operations, field leadership, and contractors.
• Coordinate contractor onboarding, site access, orientations, drug screenings, background checks, and safety requirements.
• Track daily and weekly manpower, contractor hours, staffing activity, and workforce reporting across multiple project sites.
• Verify timekeeping records and resolve payroll discrepancies before payroll and billing deadlines.
• Conduct regular jobsite visits, contractor check-ins, and new hire first-day support.
• Participate in client manpower, staffing, and workforce planning meetings while communicating hiring priorities and staffing updates.
• Monitor contractor attendance, performance, compliance, and retention while escalating issues as needed.
• Partner with recruiters to coordinate hiring priorities, candidate readiness, workforce forecasts, and replacement staffing.
• Maintain accurate workforce records, including contractor assignments, schedules, transfers, and terminations within ATS and workforce systems.
• Travel throughout West Texas to support multiple active construction and industrial project sites.

What You Bring

• 3+ years of experience in staffing, workforce coordination, construction operations, field administration, HR, or a related field
• Experience supporting industrial construction, E&I, oil and gas, data centers, manufacturing, or other field-based workforces is strongly preferred
• Strong communication, organization, and problem-solving skills
• Working knowledge of timekeeping, payroll coordination, manpower reporting, and contractor documentation
• Proficiency with Microsoft Excel, Outlook, Teams, ATS, and workforce management systems
• Valid driver's license, reliable transportation, and acceptable driving record
• Willingness and ability to travel regularly and continuously throughout West Texas

Preferred

• Experience coordinating a large contingent workforce or onsite staffing program
• Experience in construction manpower or workforce-planning meetings
• Familiarity with industrial jobsite safety orientations, badging, and compliance
• Bilingual English/Spanish a plus

Work Environment

This travel-based position combines client meetings, jobsite visits, and regional travel across West Texas project sites. Must be comfortable working around active industrial or construction environments and complying with all client safety/PPE requirements. Occasional early-morning meetings or after-hours communication may be required based on contractor start times and payroll deadlines.