Onsite SF Executive Assistant for High-Impact Ops

Cssmerge; San Francisco (CA); On-site; USD 63,000 - 73,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

Health Savings Account (HSA)

Flexible Spending Accounts (Healthcare

Time Off policies

Job summary

Atoms is seeking an organized Executive Assistant to support our leadership team in San Francisco. You will manage calendars, coordinate travel, draft communications, and help with meeting logistics.

The role requires proactive prioritization, discretion with sensitive information, and strong written and verbal communication. You will work closely with internal teams and external partners.

Qualifications

• Highly organized and proactive, able to anticipate needs and manage multiple priorities.
• Strong communication and judgment, with confidence interacting with internal and external stakeholders.
• Flexible and adaptable, comfortable with changing priorities and a fast-paced environment.
• High ownership and discretion, trustworthy with sensitive information and able to operate independently.
• High sense of urgency: moving quickly, handling last-minute changes, solving problems without constant direction.

Responsibilities

• Arrange meetings, schedule appointments, and organize travel arrangements.
• Manage and maintain executive calendars, prioritizing appointments and sensitive matters.
• Provide administrative assistance, including writing and editing emails, drafting memos, and preparing communications for executives.
• Organize and manage team meetings, including scheduling, reminders, and catering coordination.
• Build and maintain positive relationships with team members, clients, and external stakeholders.

Skills

Executive support

Calendar management

Travel coordination

Email drafting

Meeting logistics

Job description

Atoms is seeking an organized Executive Assistant to support our leadership team in San Francisco. You will manage calendars, coordinate travel, draft communications, and help with meeting logistics.

The role requires proactive prioritization, discretion with sensitive information, and strong written and verbal communication. You will work closely with internal teams and external partners.