Onsite School Admin & Events Coordinator — Boston

Beacon Hill; Boston (MA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Free parking

Complimentary lunch and snacks

Job summary

Beacon Hill in Boston, MA seeks an Administrative Assistant for a temporary, onsite role supporting administrative functions, event coordination, data management, and family/community engagement in a fast-paced school environment.

The position runs Monday–Friday, 8:00 AM–4:00 PM, with 100% onsite work, free parking, and complimentary lunch/snacks. The role provides support across calendars, communications, and CRM data projects.

Qualifications

• 2+ years of administrative, office support, or event coordination experience preferred.

Responsibilities

• Coordinate calendars and schedule interviews for leadership candidates.
• Maintain and audit data lists, spreadsheets, and databases for accuracy.
• Proofread and format emails, reports, and communications.
• Update email distribution lists and support event registration processes.
• Create and manage SignUpGenius forms and registration pages.
• Prepare name tags and support event logistics and attendee management.
• Coordinate vendors, rentals, deliveries, and event materials.
• Assist with school events, fundraising initiatives, and special programs.
• Track, organize, and maintain inventory of event supplies.
• Support CRM data entry, reporting, and ongoing data management projects.

Skills

Organizational skills

Time-management

Attention to detail

Written and verbal communication

Data management

Google Workspace

CRM experience

Mac/PC proficiency

Event coordination

Tools

Google Workspace

Blackbaud / Raiser's Edge CRM

Mac & PC platforms

Job description

Beacon Hill in Boston, MA seeks an Administrative Assistant for a temporary, onsite role supporting administrative functions, event coordination, data management, and family/community engagement in a fast-paced school environment.

The position runs Monday–Friday, 8:00 AM–4:00 PM, with 100% onsite work, free parking, and complimentary lunch/snacks. The role provides support across calendars, communications, and CRM data projects.