Onsite Real Estate Transaction Coordinator – San Jose

Colliers; San Jose, Palo Alto (CA, CA); On-site; USD 82,000 - 95,000; Full time

Job summary

Colliers in San Jose, CA is seeking a Transaction Coordinator to provide administrative, operational, and analytical support for real estate transactions. The role involves coordinating with brokers, managers, and legal teams, maintaining documentation, and ensuring timely task completion across a national/global client portfolio.

Requires 1–3 years in real estate/administration, a Bachelor’s degree (Business/Marketing/Real Estate preferred), and proficiency in Microsoft Office.

Qualifications

• 1–3 years of experience in real estate, administration, project coordination, or related field.
• Bachelor’s degree, preferably in Business, Marketing or Real Estate.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Ability to analyze basic financial documents and interpret data accurately.

Responsibilities

• Provide essential administrative, operational, and analytical support for real estate transactions.
• Coordinate with brokers, transaction managers, and legal teams; manage documentation and approvals.
• Maintain transaction databases and prepare status reports and client presentations.
• Support planning and logistics for client site visits and market tours.
• Help develop templates, forms, checklists, and standardized workflows.

Skills

Organizational skills

Communication skills

Attention to detail

Education

Bachelor's degree in Business/Marketing/Real Estate

Real estate license preferred

Tools

Microsoft Office

Job description

Colliers in San Jose, CA is seeking a Transaction Coordinator to provide administrative, operational, and analytical support for real estate transactions. The role involves coordinating with brokers, managers, and legal teams, maintaining documentation, and ensuring timely task completion across a national/global client portfolio.

Requires 1–3 years in real estate/administration, a Bachelor’s degree (Business/Marketing/Real Estate preferred), and proficiency in Microsoft Office.