Transaction Coordinator

Colliers International; Port Reading (NJ); On-site; USD 42,000 - 65,000; Full time

Job summary

Colliers International in Woodbridge, NJ seeks a Real Estate Transaction Coordinator to support the Investment Sales Brokerage team. You will coordinate with clients, prepare reports, and manage marketing materials and proposals using MS Word, Excel, and PowerPoint.

You bring 3–5 years of administrative experience in commercial real estate, strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment. A degree is required; NJ license is a plus.

Qualifications

• Requires a degree (advanced, associate’s or bachelor’s).
• 3–5 years of administrative experience in commercial real estate.
• Proficient with Microsoft Office and related marketing tools.
• Strong communication and organizational skills; detail-oriented.

Responsibilities

• Support a team of commercial real estate advisors with administrative tasks.
• Prepare and update reports, manage databases and client communications.
• Coordinate with teammates and resources; manage client expectations.
• Create and format proposals, presentations, RFPs, RFIs and LOIs.
• Produce content for proposals using MS Word, Excel and PowerPoint.
• Run basic market research and compile data for meetings and pitches.

Skills

Communication skills

Organizational skills

Time management

Proofreading

Multitasking

Collaboration

Education

Advanced degree

Associate's Degree

Bachelor's Degree

Tools

Microsoft Suite

InDesign

Salesforce

Internet programs

Job description

BE Creative. BE Innovative. BE a Team Player. Be all that and more at Colliers International. Join the Investment Sales Brokerage team as a Real Estate Transaction Coordinator in Woodbridge, NJ.

Who you are

You have a background in providing quality, key account support services including duties as needed to develop real estate strategies, execute deals, engage with clients, and run corporate accounts. Ultimately, you're an experienced administrative, marketing professional who's looking to utilize your innovative ideas and personable, fast paced skill set in an ever-changing industry.

You're highly organized, problem solver and have a keen eye for details, ensuring a high standard of quality in everything you do. You bring a customer service-oriented attitude and thrive in a deadline-driven and dynamic environment. You thrive in a role where no two days are the same. You also love to learn, collaborate and exchange ideas with others to achieve amazing results.

What you bring

• Advanced degree, Associate's Degree or Bachelor's Degree is required.
• At least 3-5 years of administrative experience in commercial real estate, inclusive of general administrative, marketing duties and client interaction.
• Advanced and proficient working knowledge of Microsoft Suite, InDesign, Salesforce and Internet programs.
• Strong ability to multi-task with multiple projects and meet deadlines in a very fast, timeline sensitive work environment.
• Strong communication, organizational, time management, proof reading and multi-tasking skills.
• Strong organizational, creativity, problem solving, decision making and interpersonal skills.

Bonus skills and experience

• New Jersey Real Estate license is a plus, but not a requirement.

What success looks like

• You have the experience bringing new and creative ideas to the team and constantly push yourself to think outside of the box.
• You are confident in your ability to support a team of commercial real estate advisors, through preparing/updating reports, database management, creating and coordinating with other teammates and resources, and managing dialogue/expectations of clients, coordinating mass email and social media blast.
• You bring experience in creating/ formatting proposals, presentations, correspondence, RFPs, RFIs, LOIs using MS Word, Excel and Powerpoint.
• You are confident in your ability to create/ prepare content for proposals through conducting research, preparing surveys, comparative analysis, lease documents, etc.
• You are familiar and experienced in using a database management system, including updating internally/ externally, tracking and processing transactions, etc.
• You will act as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing, and various client specific property data to incorporate into customized property information.
• You will work closely with the centralized Research Department and other internal groups to compile research information for meetings, pitches and presentations including but not limited to market trends, demographic, zoning, real estate tax information, CoStar surveys, etc.
• You are responsible for creating, proofing, and editing the content of marketing materials including presentations, offering memoranda, tour books, proposals, flyers, floor plans, brochures, stacking plans, maps/aerials, case studies, email blasts, announcements, etc. utilizing corporate standard templates.
• You will run reports from 3rd party resources, such as Costar, RCA, TREPP as requested and needed.
• You will maintain and manage the timelines and required follow-up for projects including new business development projects and intercompany referrals on behalf of the team.