Onsite Real Estate Transaction Coordinator – San Jose

Colliers; San Francisco (CA); On-site; USD 82,000 - 95,000; Full time

Job summary

Colliers in San Jose, CA is seeking a Transaction Coordinator to provide essential administrative, operational, and analytical support for real estate transactions across a national or global client portfolio.

You will assist brokers and transaction managers with coordinating lease, sale, purchase, and sublease activities, track milestones, maintain documentation, and prepare materials for client reviews. This position is onsite in San Jose.

Qualifications

• 1–3 years of experience in real estate, administration, project coordination, or a related field.
• Bachelor’s degree, preferably in Business, Marketing or Real Estate.
• Real estate license preferred or willingness to obtain one.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Ability to analyze basic financial documents and interpret data accurately.
• Strong client service orientation and ability to communicate professionally with stakeholders.
• Ability to work collaboratively within a team environment.
• Capacity to manage multiple tasks, deadlines, and shifting priorities.
• Proactive, dependable, and comfortable working in a fast paced environment.

Responsibilities

• Support execution of portfolio plans and transaction strategies aligned with the client’s real estate objectives.
• Assist brokers and transaction managers in coordinating lease, sale, purchase, and sublease activities.
• Gather project requirements and prepare materials for field broker selection.
• Track transaction milestones, maintain documentation flow, and ensure required approvals are routed accurately.
• Assist in reviewing and organizing financial analyses, deal summaries, and supporting documents.
• Coordinate with legal teams by providing required documents for review and facilitating signature processes.
• Maintain transaction databases, input deal information, and ensure accuracy of all updates.
• Prepare transaction status reports and presentation materials for client review.
• Support planning and logistics for client site visits and market tours.

Skills

Real estate coordination

Administrative support

Client service

Data analysis

Communication

MS Office

Education

Bachelor’s degree in Business/Marketing/Real Estate

Real estate license preferred

Tools

Microsoft Office Suite

Job description

Colliers in San Jose, CA is seeking a Transaction Coordinator to provide essential administrative, operational, and analytical support for real estate transactions across a national or global client portfolio.

You will assist brokers and transaction managers with coordinating lease, sale, purchase, and sublease activities, track milestones, maintain documentation, and prepare materials for client reviews. This position is onsite in San Jose.