Administrative Assistant

Beacon Hill; Denver (CO); On-site; USD 30,000 - 39,000; Full time

Job summary

Beacon Hill's client is seeking an Administrative Assistant to support the day-to-day operations of a commercial office property in Denver, acting as a key resource for the property management team, tenant communications, vendor coordination, and basic accounting tasks.

This role offers an early-career professional a hands-on entry into commercial real estate and property management, with growth potential within the team.

Qualifications

• Bachelor’s degree in Business, Real Estate, Communications, or a related field.
• 1–2 years of professional office experience; commercial real estate or property management preferred.
• 1–2 years in a customer service or client-facing role.
• Strong written and verbal communication skills.
• Excellent organizational skills with the ability to prioritize in a fast-paced environment.
• Positive, professional attitude with an interest in commercial real estate.

Responsibilities

• Serve as a primary point of contact for tenants and coordinate service requests.
• Provide day-to-day administrative support to the property management team and maintain records.
• Assist with property accounting tasks such as AP/AR and COIs.
• Coordinate with vendors and monitor work orders to ensure timely completion.
• Contribute to monthly reporting with financial information and property updates.
• Support lease administration processes and tenant communications.

Skills

Communication skills

Organizational skills

Customer service experience

Education

Bachelor's degree in Business/Real Estate/Communications

Job description

Administrative Assistant (1474510) Denver, Colorado

Salary: USD22 - USD28 per hour

Location: Denver, CO
Work Arrangement: 100% onsite, Monday through Friday
Schedule: 8:00 AM – 5:00 PM
Employment Type: 6-month contract-to-hire
Compensation: $22–$28/hour
Position Overview:

Beacon Hill’s client is seeking anAdministrative Assistantto support the day-to-day operations of a commercial office property or portfolio in Denver. This position will act as a key administrative resource for the property management team while assisting with tenant communication, accounting functions, vendor coordination, and general property operations.

This is a great opportunity for someone early in their career who is interested in gaining hands-on experience and growing within the commercial real estate and property management industry.

Key Responsibilities:

• Serve as a primary point of contact for tenants, addressing questions, managing service requests, and helping coordinate solutions for maintenance-related needs.


• Provide day-to-day administrative support to the property management team, including maintaining records, updating databases, entering information, and preparing documents.


• Assist with property accounting responsibilities such as Accounts Payable and Accounts Receivable, invoice coding, certificates of insurance (COIs), and other financial documentation.


• Coordinate with vendors and monitor work orders to help ensure maintenance and repair requests are completed appropriately and on schedule.


• Contribute to monthly reporting by preparing financial information, property updates, and other materials for management and clients.


• Support lease administration processes, including organizing documentation, coordinating tenant communications, and assisting with move‑ins.


• Help organize tenant events, building announcements, and other initiatives designed to support a positive tenant experience.


• Provide backup assistance with reception coverage, mail distribution, and general office operations as needed.


• Assist with additional property-related responsibilities necessary to support smooth building operations and applicable property requirements.

Qualifications

• Bachelor’s degree in Business, Real Estate, Communications, or a related field.


• 1–2 years of professional experience in an office setting; commercial real estate or property management experience is preferred.


• 1–2 years of experience in a customer service or client‑facing role.


• Strong written and verbal communication skills.


• Excellent organizational skills with the ability to prioritize competing responsibilities in a fast‑paced environment.


• Positive, professional attitude with an interest in developing a career within commercial real estate.


• Ability to work onsite five days per week from 8:00 AM–5:00 PM.