Onsite Project Coordinator — D365 & Cross-Functional Liaison

Compass Water Solutions, Inc.; Clearwater (FL); Presencial; USD 55.000 - 75.000; Jornada completa

Descripción de la vacante

CECO Environmental is seeking a Project Coordinator to support the administration and execution of projects through their lifecycle. This onsite role will maintain project records, coordinate setup activities in Microsoft Dynamics 365, track costs and billing, and ensure data integrity across several departments in Clearwater, FL.

The position requires 2–5 years of project coordination experience, ERP familiarity (D365), and strong Excel/Office skills to prepare reports, invoices, and management

Formación

• Associate or bachelor’s degree in business administration, Project Management, Accounting, Finance, or a related field preferred.
• 2-5 years of experience in project coordination, project administration, customer service, business operations, manufacturing administration, or related roles.
• Experience working with ERP systems, preferably Microsoft Dynamics 365 (D365).
• Experience maintaining project documentation, billing records, customer records, and reporting data.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.

Responsabilidades

• Set up new projects and customers within D365 in accordance with established procedures and company requirements.
• Maintain project records, customer information, billing milestones, and project documentation throughout the project lifecycle.
• Compile and maintain project cost, billing, and progress data required for Percentage of Completion (POC) reporting and other management reports.
• Extract billing terms, payment milestones, and contractual requirements from project documentation and maintain accurate records within the ERP system.
• Support project invoicing activities by preparing required documentation and coordinating with Accounting and Project Management teams.
• Maintain project files, supporting documentation, and records to ensure compliance with internal procedures and audit requirements.
• Prepare project cost, billing, and variance reports for Project Managers and Finance personnel.
• Monitor project data for completeness and accuracy and follow up with internal stakeholders to resolve discrepancies.
• Assist Project Managers with tracking project progress, billing milestones, change orders, and project documentation requirements.
• Coordinate with Operations, Purchasing, Production, Service, and Accounting teams to collect and maintain project-related information.
• Support month-end reporting activities by compiling project data and preparing supporting schedules as required.
• Generate standard and ad hoc reports from D365 and other systems to support project management and business operations.
• Track and maintain project-related customer documentation, including certificates of insurance, customer setup requirements, lien waivers, and vendor forms.
• Assist with continuous improvement initiatives related to project administration, reporting, and document management processes.
• Provide administrative and project coordination support to Project Managers and leadership as required.
• Perform other duties as assigned.

Conocimientos

Project coordination

Billing records

Customer records

Reporting data

Manufacturing environment

Educación

Bachelor's degree (business administration / project management / accounting / finance)

Herramientas

Microsoft Dynamics 365 (D365)

Microsoft Excel

Microsoft Word

Microsoft Outlook

Descripción del empleo

CECO Environmental is seeking a Project Coordinator to support the administration and execution of projects through their lifecycle. This onsite role will maintain project records, coordinate setup activities in Microsoft Dynamics 365, track costs and billing, and ensure data integrity across several departments in Clearwater, FL.

The position requires 2–5 years of project coordination experience, ERP familiarity (D365), and strong Excel/Office skills to prepare reports, invoices, and management