Onsite Project-Based Accounting Coordinator

Contract Source; Broadview Heights (OH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

Contract Source, Inc. in Broadview Heights, Ohio, is seeking an Accounting Coordinator to manage day-to-day accounting activities.

This hands-on role covers accounts payable, accounts receivable, reconciliations, general ledger activity, payroll support, cash management, and financial reporting. The successful candidate will have a strong accounting foundation, exceptional attention to detail, and the ability to manage responsibilities from start to finish while maintaining accurate records and

Qualifications

• 3+ years of hands-on accounting or bookkeeping experience.
• Experience with accounts payable, accounts receivable, general ledger activity, and reconciliations.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with payroll preparation or payroll-related accounting.
• Ability to work within ERP or project management systems.
• Strong organizational skills and attention to detail.
• Professional written and verbal communication.

Responsibilities

• Review, code, and process vendor and manufacturer invoices.
• Verify invoice amounts, dates, approvals, and supporting documentation.
• Reconcile vendor statements and research discrepancies, credits, and outstanding items.
• Maintain accurate vendor records, including W-9s, certificates of insurance, payment terms, and ACH information.
• Coordinate with vendors and internal team members to resolve invoice and payment questions.
• Assist with ACH payments, checks, wire transfers, and other vendor payments.
• Review customer invoices for accuracy against purchase orders, contracts, and project information.
• Process and apply customer payments and deposits.
• Maintain accurate customer account and payment-term information.
• Monitor accounts receivable aging and follow up on outstanding balances.
• Research and resolve billing questions, payment discrepancies, credits, and account adjustments.
• Record deposits, payments, credits, and other financial transactions.
• Perform bank and credit card reconciliations.
• Prepare and enter routine journal entries, including payroll-related entries.
• Maintain accurate general ledger records and supporting documentation.
• Assist with month-end reconciliations and closing activities.
• Identify discrepancies or unusual activity and elevate concerns as appropriate.
• Support payroll preparation, PTO accruals, commissions, and related accounting entries.
• Prepare and review AP and AR aging reports.
• Support weekly cash flow reporting and monitoring.
• Assist with income statements, WIP/COGS reporting, and other financial reports requested by leadership.
• Support sales and use tax activity across applicable jurisdictions.
• Maintain documentation for tax-exempt customers and transactions.
• Assist with quarterly tax reporting, 1099 preparation, and year-end activities.
• Maintain organized financial records for the company’s outside CPA and professional partners.
• Assist with certified payroll and project-specific financial reporting as required.
• Follow CORE and Microsoft Office and maintain secure records.

Skills

Accounting experience

Attention to detail

Organization

Communication skills

Problem solving

Education

Associate's or Bachelor's degree in Accounting, Finance, Business

Tools

Microsoft Excel

ERP systems

Job description

Contract Source, Inc. in Broadview Heights, Ohio, is seeking an Accounting Coordinator to manage day-to-day accounting activities.

This hands-on role covers accounts payable, accounts receivable, reconciliations, general ledger activity, payroll support, cash management, and financial reporting. The successful candidate will have a strong accounting foundation, exceptional attention to detail, and the ability to manage responsibilities from start to finish while maintaining accurate records and