Accounting Coordinator

Contract Source; Broadview Heights (OH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

Contract Source, Inc. in Broadview Heights, Ohio, is seeking an Accounting Coordinator to manage day-to-day accounting activities.

This hands-on role covers accounts payable, accounts receivable, reconciliations, general ledger activity, payroll support, cash management, and financial reporting. The successful candidate will have a strong accounting foundation, exceptional attention to detail, and the ability to manage responsibilities from start to finish while maintaining accurate records and

Qualifications

• 3+ years of hands-on accounting or bookkeeping experience.
• Experience with accounts payable, accounts receivable, general ledger activity, and reconciliations.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with payroll preparation or payroll-related accounting.
• Ability to work within ERP or project management systems.
• Strong organizational skills and attention to detail.
• Professional written and verbal communication.

Responsibilities

• Review, code, and process vendor and manufacturer invoices.
• Verify invoice amounts, dates, approvals, and supporting documentation.
• Reconcile vendor statements and research discrepancies, credits, and outstanding items.
• Maintain accurate vendor records, including W-9s, certificates of insurance, payment terms, and ACH information.
• Coordinate with vendors and internal team members to resolve invoice and payment questions.
• Assist with ACH payments, checks, wire transfers, and other vendor payments.
• Review customer invoices for accuracy against purchase orders, contracts, and project information.
• Process and apply customer payments and deposits.
• Maintain accurate customer account and payment-term information.
• Monitor accounts receivable aging and follow up on outstanding balances.
• Research and resolve billing questions, payment discrepancies, credits, and account adjustments.
• Record deposits, payments, credits, and other financial transactions.
• Perform bank and credit card reconciliations.
• Prepare and enter routine journal entries, including payroll-related entries.
• Maintain accurate general ledger records and supporting documentation.
• Assist with month-end reconciliations and closing activities.
• Identify discrepancies or unusual activity and elevate concerns as appropriate.
• Support payroll preparation, PTO accruals, commissions, and related accounting entries.
• Prepare and review AP and AR aging reports.
• Support weekly cash flow reporting and monitoring.
• Assist with income statements, WIP/COGS reporting, and other financial reports requested by leadership.
• Support sales and use tax activity across applicable jurisdictions.
• Maintain documentation for tax-exempt customers and transactions.
• Assist with quarterly tax reporting, 1099 preparation, and year-end activities.
• Maintain organized financial records for the company’s outside CPA and professional partners.
• Assist with certified payroll and project-specific financial reporting as required.
• Follow CORE and Microsoft Office and maintain secure records.

Skills

Accounting experience

Attention to detail

Organization

Communication skills

Problem solving

Education

Associate's or Bachelor's degree in Accounting, Finance, Business

Tools

Microsoft Excel

ERP systems

Job description

About Contract Source

For more than 37 years, Contract Source, Inc. has provided commercial furniture and interior solutions to healthcare systems, educational institutions, senior living communities, libraries, corporate offices, government agencies, and other organizations throughout Ohio and beyond.

We are an independent, owner-involved company built on long-term relationships, accountability, and a commitment to doing what we say we will do. As our business continues to grow, we are seeking an experienced Accounting Coordinator to support the accuracy, organization, and efficiency of our financial operations.

Our Core Values

At Contract Source, our culture is just as important as our skills. We look for team members who embody our core values every day.

Humble

– We put the success of the team before ourselves, willingly share credit, accept feedback, and support one another.

Hungry

– We take initiative, embrace challenges, continuously learn, and are committed to exceeding expectations.

Smart

– We communicate effectively, collaborate well with others, build strong relationships, and demonstrate emotional intelligence with customers, manufacturers, and teammates.

Position Overview

The Accounting Coordinator is responsible for the day-to-day accounting activities that support our projects, vendors, customers, and leadership team. This is a hands‑on accounting position encompassing accounts payable, accounts receivable, reconciliations, general ledger activity, payroll support, cash management, and financial reporting.

The successful candidate will have a strong accounting foundation, excellent attention to detail, and the ability to independently manage responsibilities from initiation through completion. We are looking for someone who recognizes discrepancies, asks thoughtful questions, maintains accurate records, and understands the importance of timely and reliable financial information.

Key Responsibilities

• Review, code, and process vendor and manufacturer invoices.
• Verify invoice amounts, dates, approvals, and supporting documentation.
• Reconcile vendor statements and research discrepancies, credits, and outstanding items.
• Maintain accurate vendor records, including W-9s, certificates of insurance, payment terms, and ACH information.
• Coordinate with vendors and internal team members to resolve invoice and payment questions.
• Assist with ACH payments, checks, wire transfers, and other vendor payments.

Accounts Receivable & Customer Billing

• Review customer invoices for accuracy against purchase orders, contracts, and project information.
• Process and apply customer payments and deposits.
• Maintain accurate customer account and payment-term information.
• Monitor accounts receivable aging and consistently follow up on outstanding balances.
• Research and resolve billing questions, payment discrepancies, credits, and account adjustments.

Banking, General Ledger & Reconciliations

• Record deposits, payments, credits, and other financial transactions.
• Perform bank and credit card reconciliations.
• Prepare and enter routine journal entries, including payroll‑related entries.
• Maintain accurate general ledger records and supporting documentation.
• Assist with month‑end reconciliations and closing activities.
• Identify discrepancies or unusual activity and elevate concerns as appropriate.

Payroll & Financial Reporting

• Support payroll preparation, PTO accruals, commissions, and related accounting entries.
• Prepare and review AP and AR aging reports.
• Support weekly cash flow reporting and monitoring.
• Assist with income statements, WIP/COGS reporting, and other financial reports requested by leadership.

Tax, Compliance & Year‑End Support

• Support sales and use tax activity across applicable jurisdictions.
• Maintain documentation for tax‑exempt customers and transactions.
• Assist with quarterly tax reporting, 1099 preparation, and year‑end activities.
• Maintain organized financial records for the company’s outside CPA and professional partners.
• Assist with certified payroll and project‑specific financial reporting as required.
• Work within CORE, our project and financial management platform, and Microsoft Office.
• Maintain organized and accurate accounting records and supporting documentation.
• Follow established financial controls, approval requirements, and company procedures.
• Safeguard confidential payroll, banking, employee, customer, and vendor information.
• Assist with documenting and improving accounting processes as company systems evolve.

As part of a small, collaborative organization, this position may occasionally provide general office support; however, accounting and financial administration are the primary responsibilities of this role.

Qualifications

• 3+ years of hands‑on accounting or bookkeeping experience.
• Demonstrated experience with accounts payable, accounts receivable, general ledger activity, and reconciliations.
• Working knowledge of fundamental accounting principles.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with payroll preparation or payroll‑related accounting.
• Ability to work effectively within accounting, ERP, or project management systems.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and ability to identify discrepancies.
• Professional written and verbal communication skills.
• Ability to independently follow up on outstanding information, approvals, invoices, and payments.
• Demonstrated discretion when handling confidential financial and employee information.

Experience with multi‑jurisdiction sales and use tax, job costing, WIP reporting, project‑based accounting, or commercial/construction‑related businesses is preferred.

An Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field is preferred; however, relevant hands‑on accounting experience will be strongly considered.

What Success Looks Like

The right person for this role is accurate, dependable, organized, and accountable. You take ownership of your work, follow open items through to completion, and recognize when something requires additional review.

You do not need to be the loudest person in the room — you do need to be the person who notices when the numbers don't match.

You will thrive at Contract Source if you:

• Take pride in producing accurate, complete work.
• Naturally double‑check details and investigate discrepancies.
• Ask questions rather than make assumptions.
• Manage deadlines and open items without requiring constant follow‑up.
• Communicate professionally and confidently across all levels of the organization.
• Understand the importance of financial controls and established processes.
• Work independently while contributing to a collaborative team.

This is a full‑time, onsite position in Broadview Heights, Ohio.

Compensation is competitive and based on experience and qualifications.

Contract Source offers eligible full‑time employees a competitive benefits package, including:

• Health insurance
• Paid time off

Contract Source, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable federal, state, or local law.