Construction Procurement & Accounting Coordinator

A Hiring Company; Cleveland (OH); Hybrid; USD 55,000 - 65,000; Full time

Job summary

A construction firm located in Cleveland is seeking a detail-driven Construction Procurement & Accounting Coordinator. This role involves managing purchase order creation and accounts payable for construction operations, while ensuring accuracy and collaboration with multiple teams. The ideal candidate has at least 3 years of accounting experience, preferably in construction, and is proficient in accounting software such as QuickBooks. The position offers a hybrid work environment with a salary range of $55,000 to $65,000.

Qualifications

• 3+ years of experience in accounts payable or related accounting role.
• Prior experience in construction or property management is strongly preferred.
• Familiarity with PO-Based AP workflows in construction.

Responsibilities

• Create, issue, and manage purchase orders for construction projects.
• Own accounts payable workflow for construction vendors.
• Serve as the gatekeeper for construction spend.

Skills

Strong attention to detail

Excellent organizational skills

Strong communication skills

Ability to work collaboratively

Education

High school diploma or equivalent

Degree in Accounting, Finance, or Business

Tools

QuickBooks

AppFolio

Microsoft Excel

Job description

Construction Procurement & Accounting Coordinator

Location: Cleveland, OH 44144

Department: Finance & Accounting

Reports To: CFO

Job Summary

We are seeking a detail-driven Construction Procurement & Accounting Coordinator to own purchase order creation, vendor coordination, and accounts payable for our construction operations. This role acts as the central gatekeeper between construction teams, vendors, and accounting—ensuring accuracy, cost control, and timely execution. This position works day-to-day with construction leadership and maintains a dotted-line relationship with accounting to support financial controls and monthly close.

Key Responsibilities

• Procurement & Purchase Orders:
  • Create, issue, and manage purchase orders for construction projects
  • Submit POs through AvidXchange and AppFolio integrations
  • Enforce PO approval workflows, documentation, and budget alignment
  • Coordinate with project managers, vendors, and property management teams
  • Track PO status, delivery timelines, and change orders
• Accounts Payable (Construction):
  • Own AP workflow for construction vendors and subcontractors
  • Match invoices to approved POs and resolve discrepancies
  • Coordinate with accounting on month-end close and reporting
  • Maintain accurate vendor records, pricing, and terms
  • Create invoices for GC Fees, Time and Material related to billables
• Controls & Communication:
  • Serve as the gatekeeper for construction spend
  • Flag missing information, budget issues, or non-compliant requests
  • Escalate issues appropriately while keeping projects moving
• Process Improvement:
  • Identify opportunities to improve procurement and AP workflows
  • Help build scalable processes as the construction portfolio grows

Work Environment

Hybrid work environment (3 days/week in office and 2 remote). 14411 Triskett Rd, Cleveland, OH 44111.

Qualifications

Education

• High school diploma or equivalent required
• Degree in Accounting, Finance, or Business preferred

Experience

• 3+ years of experience in accounts payable or related accounting role
• Prior experience in construction or property management industry is strongly preferred
• Familiarity with PO-Based AP workflows in construction
• Experience supporting multiple concurrent

Software Proficiency

• Strong knowledge of accounting software (e.g., QuickBooks, AppFolio, Yardi, Rent Cafe, etc.)
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, and Teams)

Skills & Abilities

• Strong attention to detail and ability to meet deadlines
• Excellent organizational and communication skills
• Ability to work collaboratively with multiple teams

Compensation details: 55,000-65,000