Onsite Project Administrator – Construction Operations

McCarthy Building Companies, Inc.; Phoenix (AZ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Total Rewards benefits program

Job summary

McCarthy Building Companies, Inc. is seeking a Project Administrator to join our Southwest Commercial Business Unit and support projects in the Phoenix area. The role reports to the Project Manager and focuses on jobsite office support, accounting administration, and reporting to keep projects on track.

The position operates in a fast-paced on-site environment, with typical hours from 8am to 4pm, collaborating with project teams to ensure documentation and workflows are efficient and accurate.

Qualifications

• Must have 4+ years clerical/administrative experience preferably in the construction industry.
• Must work well in a fast-paced office environment with multitasking, deadlines, and attention to details.
• Excellent computer skills and proficiency with MS Office products (Outlook, Word, Excel, PowerPoint, Teams, Notes) typing 50+ WPM.
• Experience with construction and business software such as CMIC, Procore, Textura, SuccessFactors, Glean, Buildr, Yardhub, Origami, and SAP is preferred.
• Bilingual (English/Spanish) with the ability to clearly communicate complex information in both written and verbal formats preferred.

Responsibilities

• Support project/office operations on site and in the office.
• Maintain project directories, master file index, and trade partner index.
• Manage SharePoint filing and document workflows.
• Track subcontracts, insurance, bonds, and notices per project requirements.
• Process payroll for craft workers and assist with vendor set-up.
• Assist with monthly pay requests, owner progress reports, and billings.
• Coordinate meals and team-building events to foster engagement.

Skills

Fast-paced multitasking

Attention to detail

Typing 50+ WPM

Team communication

Bilingual English/Spanish

Tools

CMIC

Procore

Textura

SuccessFactors

Glean

Buildr

Yardhub

Origami

SAP

MS Office

Job description

McCarthy Building Companies, Inc. is seeking a Project Administrator to join our Southwest Commercial Business Unit and support projects in the Phoenix area. The role reports to the Project Manager and focuses on jobsite office support, accounting administration, and reporting to keep projects on track.

The position operates in a fast-paced on-site environment, with typical hours from 8am to 4pm, collaborating with project teams to ensure documentation and workflows are efficient and accurate.