Project Administrator

McCarthy Building Companies, Inc.; St. Louis (MO); On-site; USD 42,000 - 62,000; Full time

Job summary

McCarthy Building Companies, Inc. is seeking a Project Administrator to support the project team with office operations, payroll processing, and reporting to keep projects running smoothly.

The role reports to the Project Manager and requires strong organizational skills in a fast-paced environment. The ideal candidate has at least 2 years of clerical/administrative experience, payroll expertise, and proficiency with MS Office.

Qualifications

• Minimum of 2 years clerical/administrative experience, preferably in the construction industry.
• Payroll experience required.
• Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.)
• Ability to work in a fast-paced office environment, multi-task, meet critical deadlines with accuracy

Responsibilities

• Answer and direct incoming calls, taking messages as necessary.
• Maintain filing system and project directory, master file index and subcontractor index.
• Distribute incoming mail to project staff and package outgoing mail.
• Assist project staff with closeout, accounting and cost reports; maintain project management database.
• Set up vendor accounts for field office.
• Process weekly payroll and assemble monthly pay requests and owner billings.
• Produce manpower summary reports and process new hires.
• Track and maintain subcontractor and supplier records.

Skills

Payroll experience

MS Office proficiency

Fast-paced environment

Project staff coordination

CMiC software

Tools

CMiC software

Job description

McCarthy Building Companies, Inc. is America's premier, 100% employee owned commercial construction company. With offices nationwide, we specialize in a wide range of project types that are as diverse and wide-ranging as the communities in which we build. Our innovative teams collaborate with clients and industry partners starting in the earliest stages of design, throughout construction and beyond project completion.

McCarthy’s reputation for tackling the toughest building challenges starts with our focus on developing high-performing individuals and teams. We do this through our award winning training programs, a best in class Total Rewards program, and a focus on equipping diverse teams of employee owners through a connected and inclusive culture aligned with our values of: Genuine. We, Not I. All In.

How do McCarthy partners define our culture?

We Live Our Core Values: We do whatever it takes to deliver on our promises with honesty and integrity in alignment with our Strategic Map.

We Are Employee Owned: We are personally invested in building the things people need in our communities.

We Feel Like A Family: We value human to human connections and help each other succeed.

We Are Builders: We respect the work we do and everyone who helps make it happen.

Position Summary

The Project Administrator reports to the Project Manager and is responsible for office support, accounting administration and reporting necessary to keep project running smoothly. This individual will work in conjunction with the Project team in a very fast paced environment.

Responsibilities

• Answer and direct incoming calls, taking messages as necessary
• Maintain filing system (including project directory, master file index and subcontractor index) and office supplies/equipment
• Distribute incoming mail to project staff/division offices and package/distribute outgoing mail
• Assist project staff with project closeout responsibilities, accounting and maintenance of cost reports, assembly of progress reports and maintenance of project management database
• Set up vendor accounts for field office
• Process weekly payroll and assemble monthly pay requests to owner and monthly billings from subcontractors
• Produce manpower summary reports and process new hires
• Track and maintain subcontractor and supplier records

Qualifications

• Minimum of 2 years clerical/administrative experience, preferably in the construction industry
• Payroll experience required
• Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.)
• Ability to work in a fast-paced office environment, multi-task, meet critical deadlines with an eye for accuracy and attention to detail
• Ability to work with all levels of project staff and organization
• Experience with CMiC software considered a plus
• Geographically mobile and able to relocate within a region

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.