Project Administrator

McCarthy Building Companies, Inc.; Phoenix (AZ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Total Rewards benefits program

Job summary

McCarthy Building Companies, Inc. is seeking a Project Administrator to join our Southwest Commercial Business Unit and support projects in the Phoenix area. The role reports to the Project Manager and focuses on jobsite office support, accounting administration, and reporting to keep projects on track.

The position operates in a fast-paced on-site environment, with typical hours from 8am to 4pm, collaborating with project teams to ensure documentation and workflows are efficient and accurate.

Qualifications

• Must have 4+ years clerical/administrative experience preferably in the construction industry.
• Must work well in a fast-paced office environment with multitasking, deadlines, and attention to details.
• Excellent computer skills and proficiency with MS Office products (Outlook, Word, Excel, PowerPoint, Teams, Notes) typing 50+ WPM.
• Experience with construction and business software such as CMIC, Procore, Textura, SuccessFactors, Glean, Buildr, Yardhub, Origami, and SAP is preferred.
• Bilingual (English/Spanish) with the ability to clearly communicate complex information in both written and verbal formats preferred.

Responsibilities

• Support project/office operations on site and in the office.
• Maintain project directories, master file index, and trade partner index.
• Manage SharePoint filing and document workflows.
• Track subcontracts, insurance, bonds, and notices per project requirements.
• Process payroll for craft workers and assist with vendor set-up.
• Assist with monthly pay requests, owner progress reports, and billings.
• Coordinate meals and team-building events to foster engagement.

Skills

Fast-paced multitasking

Attention to detail

Typing 50+ WPM

Team communication

Bilingual English/Spanish

Tools

CMIC

Procore

Textura

SuccessFactors

Glean

Buildr

Yardhub

Origami

SAP

MS Office

Job description

McCarthy Building Companies, Inc. is America's premier, 100% employee-owned commercial construction company. With offices nationwide, we specialize in a wide range of project types that are as diverse and wide-ranging as the communities in which we build. Our innovative teams collaborate with clients and industry partners throughout the project life cycle, starting in the earliest stages of design, throughout construction and beyond project completion. McCarthy’s reputation for tackling the toughest building challenges starts with our focus on developing high-performing individuals and teams. We do this through our award-winning training programs, a best-in-class Total Rewards benefits program, and a focus on equipping diverse teams of employee owners through a connected and inclusive culture aligned with our core values of: Genuine. We, Not I. All In. How do McCarthy partners define our culture?

• We Live Our Core Values: We do whatever it takes to deliver on our promises with honesty and integrity.
• We are Employee Owned: We are personally invested in building the things people need in our communities.
• We Feel Like a Family: We value genuine connections and help each other succeed in an inclusive environment.
• We are Builders: We respect the work we do and everyone who helps make it happen safely.

Position Summary

McCarthy is seeking a Project Administrator to join our Southwest Commercial Business Unit and help support our projects in the Phoenix area. The Project Administrator reports to the Project Manager and is responsible for jobsite office/trailer support, accounting administration, and reporting necessary to keep projects running smoothly. Will work in conjunction with Project teams in a very fast-paced environment on site. The daily hours for this role are 8am-4pm.

Responsibilities

Project/Office Support

• Keep Project Directory, Master File Index, and Trade Partner Index updated and current.
• Maintain Sharepoint filing system (Job site requirements and distribution of Division Office copies).
• Develop and maintain relationships with key team members and serve as the primary point of contact for documentation and workflows
• Become familiar with and utilize Field and Job Cost Procedures
• Track and maintain executed subcontracts, insurance, bonds, and preliminary notices per project requirements
• Maintain office supplies/equipment, ordering and scheduling maintenance as necessary.
• Produce manpower summary reports (from daily logs furnished by Superintendent).
• Assist Staff in project closeout responsibilities, including archiving of files.
• Schedule, plan, and coordinate meals and team-building events to foster engagement and strengthen team collaboration.

Project Accounting Administration

• Assist Project staff with accounting and maintenance of cost reports.
• Process weekly payroll for craft.
• Process new hire craft employees according to Policies and Procedure manual.
• Ensure that all compliance required records (I.e., certified payroll, minority subcontractor tracking, tax reporting, etc) are completed in a timely and accurate manner
• Set up vendor accounts for the Field Office as required.
• Process project invoices and forward for approvals
• Assist with Assembling Monthly Pay Requests and Progress Reports to Owner.
• Assist with processing monthly billings from trade partners
• Track and manage lien waivers from trade partners
• Willingness to partner with other project administrators to achieve a high-performing partnership

Qualifications

• Must have 4+ years clerical/administrative experience preferably in the construction industry.
• Must be able to work in a fast-paced office environment, able to multitask, meet critical deadlines with eye for accuracy and attention to details.
• Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (Outlook, Word, Excel, PowerPoint, Teams, Notes) typing 50+ WPM
• Experience with construction and business software such as CMIC, Procore, Textura, SuccessFactors, Glean, Buildr, Yardhub, Origami, and SAP is preferred.
• Ability to work with all levels of project staff and organization.
• Bilingual (English/Spanish) with the ability to clearly communicate complex information in both written and verbal formats preferred.

McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.