Onsite Preconstruction Admin – Estimating Support

Addison Group; Rockville (MD); On-site; USD 31,684 - 34,440; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) plan

In-office role

Job summary

Addison Group is partnering with a leading construction firm in the Mid-Atlantic region to support its Preconstruction (Estimating & Purchasing) team in Rockville, MD. The Administrative Assistant will keep bid processes moving by coordinating documents, coordinating subcontractor outreach, and assisting with bid materials in a fast-paced setting.

The role requires 3+ years of admin experience, proficiency with Microsoft Office, and familiarity with construction bid processes.

Qualifications

• 3+ years of administrative experience, preferably within the construction industry.
• Exposure to bidding, RFPs, or subcontractor coordination strongly preferred.
• Proficiency in Microsoft Office (Excel and Word required).
• Experience with Procore, Bluebeam, or BuildingConnected is a plus.
• Construction industry experience must be clearly outlined on resume.

Responsibilities

• Coordinate incoming and outgoing bid documents, drawings, and proposal materials.
• Assist in assembling bid packages including forms, submissions, and supporting documentation.
• Distribute project opportunities and manage communication with subcontractors.
• Track bidding activity and maintain outreach logs and internal databases.
• Support bid-day preparation including scheduling, organization, and logistics.
• Maintain organized filing systems and ensure project records are up to date.
• Manage calendars, schedule meetings, and provide general administrative support to the estimating team.

Skills

Administrative experience

Attention to detail

Strong communication

Multitasking

Tools

Microsoft Excel

Microsoft Word

Procore

Bluebeam

BuildingConnected

Job description

Addison Group is partnering with a leading construction firm in the Mid-Atlantic region to support its Preconstruction (Estimating & Purchasing) team in Rockville, MD. The Administrative Assistant will keep bid processes moving by coordinating documents, coordinating subcontractor outreach, and assisting with bid materials in a fast-paced setting.

The role requires 3+ years of admin experience, proficiency with Microsoft Office, and familiarity with construction bid processes.