Construction Administrator

International Association of Plumbing and Mechanical Officials (IAPMO); City of Syracuse (NY); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical & Dental Insurance

401(k) Plan

Paid Time Off: 10 days after the first

6 Paid Major Holidays per Year

Relocation assistance

Job summary

International Association of Plumbing and Mechanical Officials (IAPMO) in Syracuse, NY seeks a detail‑oriented Preconstruction Estimating Department Administrator to support estimating, document management, and business development efforts.

You will assist managers with information gathering, prepare proposals, coordinate bid documents, and help develop strategies for client engagement while maintaining accurate records and strong client relationships.

Qualifications

• Must read and interpret construction plans and specifications.
• Proficient in Microsoft Word and Excel; ability to use MS Project.
• Experience with takeoff and estimating processes.
• Strong communication and organization for deadlines.

Responsibilities

• Assist Preconstruction Managers with information gathering and estimating tasks.
• Support preconstruction training, scheduling, and team performance.
• Develop strategies for business growth and client engagement.
• Prepare and deliver project proposals, bids, and presentations.
• Coordinate bid submissions and maintain documentation.

Skills

Reading construction plans

Quantity takeoffs

Client relationship management

Communication skills

Attention to detail

Education

Associate’s degree in Building Construction Technology, Construction Management, Civil Engineering, Architecture, or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Project

Digital takeoff tools (Stack or similar)

Job description

Job Title:

Preconstruction Estimating Department Administrator

Employment Type:

Full Time

Compensation:

$50,000–$70,000 annually

Benefits:

• Medical & Dental Insurance
• 401(k) Plan
• Paid Time Off: 10 days after the first year
• 6 Paid Major Holidays per Year
• Limited relocation expense assistance available

Position Overview:

As a key member of our growing team, the Preconstruction Estimating Department Administrator supports departmental excellence from the ground up. This dynamic role encompasses preconstruction support, estimating, project coordination, business development assistance, and document management. The ideal candidate is detail-oriented, technically savvy, and thrives in a collaborative environment where quality, accuracy, and client relationships are top priorities.

Key Responsibilities:

• Assist Preconstruction Managers with information gathering, process setup, and completion of estimating tasks
• Support and participate in preconstruction training, scheduling, and team performance
• Help develop and execute strategies for business growth, new client engagement, and marketing efforts
• Build and maintain positive relationships with new and existing clients, architects, engineers, and consultants
• Gather, organize, and assemble project documents, drawings, plans, and specifications for estimating and bidding
• Prepare and deliver thorough and accurate project proposals, bids, and presentations
• Develop clear and concise scopes of work for subcontractor bids; vet and prequalify subcontractors and vendors
• Maintain and update the company subcontractor database
• Participate in competitive bidding, budgeting, cost forecasting, and contract negotiations
• Analyze project risk factors; help prepare comprehensive takeoffs and bid documents
• Acquire a working knowledge of company estimating software, digital takeoff tools, and document control procedures
• Organize and maintain accurate estimating records and proposal files
• Support the transition from preconstruction to construction phases
• Contribute to the creation of marketing materials and support canvassing for potential projects
• Coordinate bid proposal submissions and ensure all documentation is complete and timely
• Serve as liaison for bid bonds, insurance requests, and other project documentation
• Ensure document control throughout the bidding and estimating process

Qualifications:

• Associate’s degree (minimum) in Building Construction Technology, Construction Management, Civil Engineering, Architecture, or related field
• Demonstrated ability to read and interpret construction plans and specifications
• Exceptional oral, written, and digital communication skills
• Ability to organize workload, prioritize tasks, and meet project deadlines
• Strong customer service focus and interpersonal skills for effective teamwork
• High degree of professionalism, accountability, and composure under pressure
• Mathematical accuracy and attention to detail in quantity takeoffs and estimations
• Mastery of Microsoft Word and Excel (required); proficiency with Microsoft Project
• Experience with digital takeoff solutions (such as Stack or similar) is preferred
• Experience in the construction industry or marketing/communications is a plus
• Tech-savvy; able to adapt quickly to new software and digital tools
• Self-starter who works well independently with minimal supervision

Additional Information:

• Mental and visual acuity required for analyzing figures and data using a computer
• Some travel required to visit clients and/or assess project sites
• Limited relocation expenses considered for the right candidate